Assistant Forwarding Controller

6 days ago

Durban, South Africa Bidvest International Logistics Full time

**Job Purpose**:
An exciting position in our company is avaiable to assist Forwarding Controllers proactively on daily functions, use inititiave ,and ensure communication is done at high levels to Controllers, Importers and agents.

**Qualifications & Experience**:
Qualifications:

- Matric
- Tertiary education will be advantegeous

Experiance:
At least 2 years experience in Forwarding/ Clearing. A sound knowledge of seafreight, import procedures and documentation.
Have thorough working knowledge of various ocean and house bills of lading and respective landside charges.

**Key Responsibilities**:

- Check and follow through on RCG process
- Monitor the document flow, create file and load relevant documents onto CW
- Ensure there is close liaison and regular follow up with co-loaders, shipping lines, and unpack depots to obtain SOB's, charges, etc and arrange for groupage container unpacks
- Track all shipments and load tracking to CW, ensure the client and Controllers are kept up to date on any abnormalties
- Assist on correcting and updating order management on CW
- Ensure all necessary copy documents, SOB details, etc are handed to the Sea Import Department and outside clearing agent timeously so as not to attract any storage charges
- Ensure all necessary data is captured correctly and timeously on Cargo Wise and invoices are processed and handed to Import department and outside agent timeously
- Ensure shipment / Consols are pre-captured at all times and ANF's are sent out no later thank 5 working days prior to vessels arrival
- Check agent invoices, credit notes and carrier invoices are in line with agreements. Load invoices onto CW in otder for agent /carrier to be paid
- Monitor and ensure detailed Forex exposure advised to Head Office daily
- Ensure all charges/freight rates are checked and are correct in items of customers contractual agreements. Where discrepancies occur, ensure follow mechanism in place to obtain the necessary credit
- Prepare statement of charges
- Ensure pro-forma invoices are completed prior to eta
- Ability to handle the entire administrative de-group function for all documents received from Over seas agent for the allocated lanes
- Assist other Controllers where required based urgency, backlogs and staff shortages
- FQMS queries
- Rejections from Entries

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