Compliance Specialist

2 weeks ago

Centurion, South Africa Bidvest Facilities Management Full time

**ROLE PURPOSE**

The responsibilities of Compliance Specialists in Bidvest Facilities Management can be summarized as follows:
a) To ensure that the required Health, Safety, Environmental and Quality client submissions in line with contractual obligations are met.

b) Ensure that contractors are vetted timeously according to standards.

c) Support any other Compliance key performance areas across all contracts as and when required.

**MAIN OUTPUTS**
- Monitor and measure the status of the required Health, Safety, Environmental and Quality client submissions in line with contractual obligations.
- Facilitate the review of Health, Safety, Environmental and Quality documentation for client submission by due dates.
- Coordinate the submission to clients and ensure timeous approval from clients across all contracts.
- Manage, monitor, and verify corrective actions in line with client feedback for resubmission by agreed due dates.
- Ensuring that all SHE files are compiled and approved by Management.
- Monitor and measure the status of contractor vetting across all contracts and report to Management.
- Conduct contractor vetting for contractor mobilization, vendor onboarding, annual vetting and as and when required.
- Conduct Integrated Management Systems (ISO9001, ISO14001, ISO 45001, ISO 31001) and Legal Audits objectively
- Facilitate work/training sessions to transfer IMS knowledge and to action corrective actions for addressing business risks and opportunities.
- Participate and support external audits (e.g., Customer, ISO, Bidvest services etc.) and action findings where required.
- Continuously improve the IMS

**QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE**

**_The Applicant must meet the following requirements:_**
- Preferably Tertiary qualifications which may include some of the following: Any three-year technical tertiary qualification; Quality / Health & Safety / Environmental, Management / Risk Management
- SAIOSH or SACMPCP - this is an advantage to be registered but not a current requirement of Bidvest Facilities Management
- Matric (Senior Certificate)
- Valid SA Driver’s License
- Planning experience and understanding of business processes
- 3 years experience in SHEQR Management
- 3 years experience in Contractor Management and Project Management.
- Excellent knowledge of the IMS; Document Management System; ISO 9001, ISO 14001, ISO 45001, SAMTRAC or similar;
- Microsoft Office (required), SAP & SharePoint Knowledge (added advantage)
- Knowledge of Health, Safety and Environmental Legislation

**FUNDAMENTAL COMPETENCIES**
- Initiative/Proactivity
- Results orientated
- Self-starter
- Self-development orientation
- Motivating and influencing others
- Customer Focus / orientated
- Innovative
- Problem Analysis
- Planning/Scheduling/Objective Setting / Flexibility
- Teamwork & Partnering
- Relationship Building
- Interactive Reasoning
- Listening Skills

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