Personal Assistant

5 days ago

Roodepoort, South Africa ADvTECH Full time

**Key Purpose Statement**

The personal assistant role was created to provide professional and efficient assistance in the following areas: PA to principal; Function coordinator; General office management; School administration.

**Responsibilities Include**:
**PA to Principal**
- Coordinating the principal’s diary
- Taking minutes of confidential meetings with parents
- Coordinating communication between the principal and parents
- Booking of talent reviews meetings (appraisal meetings)
- Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

**Function coordination**
- Functions to be coordinated from beginning to end
- Manage catering
- Requesting comparative quotes - remaining within budget
- Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

**General office management**
- Reception desk - telephones
- Staff stationery - orders, deliveries, and stock take
- Staff refreshments - orders, deliveries, and stock take (if needed)

**School administration**
- Staff daily register
- Coordinating second-hand uniform shop if applicable
- Coordinating school photographs
- Booking of school trips if needed
- Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

**HR Administration**
- _ Recruitment, Selection, and Onboarding_: Supporting the Principal and management team with all aspects of the recruitment processes
- _ HR Administration:_ Ensuring the accuracy and quality of all HR-related documentation and correspondence, e.g. LOA, maternity contracts, financial study assistance agreements, promotion and transfer letters etc
- _ Data Integrity:_ Ensuring that relevant processes are in place to guarantee data integrity
- _ Performance Management/Talent Review Process/Performance Appraisal Process_ - supporting the principal and management team with the performance management process.

**Competencies Include:
***Skills**:

- Verbal and written communication
- Intermediate technological skills
- People skills
- Time management
- Resourcefulness
- Detail orientated

**Behavioural Attributes**:

- Reputable
- Confident
- Efficient
- Resilient
- Empathetic

**Education Requirements**:
Minimum requirement is Matric

Computer literacy (MS Office) is essential.

**Experience Required**:
Must have a minimum of 5 years’ experience in a similar, busy environment.

Experience with MS Office, Excellent verbal, written and English communication skills.

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