Clinical Trial Assistant I Task Delft

**Overall Purpose of the Position**:
Dealing primarily with study and site administration, the Clinical Trial Assistant I will provide administrative support to the site and / or study team, be responsible for basic data capturing, prepare and maintain source files and investigator site files according to policy, standard operating procedures and regulatory guidelines.

**Key Performance Areas (KPAs) & Responsibilities include, but not limited to**:

- Acting as a hub for communication to, and from the study team regarding participant activities and study visits
- Assisting with preparation, updating and maintaining tracking spreadsheets, study logs and participant schedules
- Assisting with participant scheduling - preparing spreadsheets for study visits. Assisting with coordinating participant transportation as requested and updating the team as necessary
- Coordinating participant reimbursement and reconciliation thereof, site cash-up and petty cash management. Following up on participant payments and complaints
- Assisting the study team with preparation of clinical trial documentation
- Assisting with preparation of source document files
- Capturing and processes data when required
- Coordinating meetings and taking minutes, communicating key information to study team including regulatory and quality office. Uploading and disseminates study communication and organisation information to and from sites and departments
- Liaising with other TASK departments - IT helpdesk, HR, Regulatory and Quality office
- Providing full administrative support to study team - for example, stationery orders, printing, filing, kitchen orders, health and safety, leave and timesheet logs
- Organising and maintaining manual and electronic filing systems
- Performing other duties as required, including assisting team members on various internal projects
- Managing the switchboard
- Greeting and welcoming guests as soon as they arrive at the office
- Directing visitors to the appropriate person, or where relevant, advising the relevant person
- Ensuring the reception area is tidy and presentable, with all necessary stationery and materials.
- Receiving, sorting and distributing daily mail / deliveries
- Maintaining office security by following safety procedures and controlling access via the reception desk (monitor visitor record book, issue parking tickets etc.)
- Monitoring front office supplies and order supplies when necessary
- Performing other secretarial or administrative tasks as required

**Ideal Requirements**
- Matric with relevant tertiary degree or diploma, i.e., Administration or related
- Minimum one year’ relevant working experience in Healthcare or any administrative environment
- Computer literacy - able to use Word, PowerPoint and Excel at intermediate level
- Good literacy and numeracy abilities

**Key Personal Inherent Characteristics**
- Strong organisational and time management skills
- Problem solving skills
- High attention to detail
- Professionalism
- Excellent written and verbal communication skills
- Able to work in a matrix structure - assisting and communicating with various teams and staff daily.
- Confident, assertive and able to work under pressure with a flexible approach to work activities and “can do” attitude
- Able to assist with other tasks and rotate between various sites from time to time

**Details**:
**Area**: Delft, Cape Town

**Contract Type**:12 Months Fixed Term

**Applications Close**:24 October 2024_ **(16:00)**_

TASK reserves the right to withdraw this advertisement and not fill the above-mentioned vacancy at any stage during the recruitment process.

Meeting our employment equity goals will be acknowledged during the recruitment process.

**Job Types**: Full-time, Temporary
Contract length: 12 months

Application Question(s):

- What is your notice period?
- What are your gross salary expectations?

Application Deadline: 2024/10/24