Payroll Officer

Position reports to : Line Manager

Direct Reports : N/A

Office Location:
PURPOSE OF THE POSITION
- Responsible for the smooth running of the Micros SA payroll
- Ensuring accurate payroll transactions and payments
- To manage the manual payroll input for the monthly payroll process
- To provide high-quality human capital support and service to business operations functions.

Responsible for human capital administrative duties including reporting, maintaining employee
records, and managing human capital documents
- Provide services and guidance relating to compensation, taxation and ensure good record

keeping of company’s payroll information
PRIMARY RESPONSIBILITIES FOR THE ROLE
- To manage the manual payroll input for the monthly payroll process:

- Garage Cards
- To send out the monthly Garage Card usage to all employees
- To manage any queries relating to Garage Card queries
- To capture Garage Card expenditure in the “Petrol Workbook” for the month
- To capture “Petrol Workbook” in the payroll input file for the month
- Reimbursive Kilometers
- To capture Reimbursive Kilometers from approved logbooks provided in the “Petrol Workbook”

for the month
- To calculate the rate per kilometer using the AA calculator
- To send out Reimbursive Kilometer totals to employees
- To capture “Petrol Workbook” in the payroll input file for the month
- Manage and monitor the Cellphone Usage
- To send out cellphone usage reports for the month to all employees
- To manage waivers of cellphone expenditure when approved
- To capture cellphone usage in the payroll input file for the month
- Other Payroll Input
- To add in other manual payroll input into the payroll input file for the month as supplied by
- managers- Sales Commission
- To capture the new invoices and leases as provided by finance in the individual commission

sheets for the month
- To review payment against invoices
- To send out commission sheets to Account Managers and manage queries they may have
- To send out commission sheets to Sales Managers following Account Manager query process
- To coordinate Exceptional Items payment approval process with Sales Managers and Leadership
- To capture commission payments in the payroll input file for the month

Month-end Processes
- To review payroll in conjunction with the Finance Manager using payroll variance report
- To process payroll journal using payroll variance report
- To process reimbursive journal using payroll variance report and input from employees where

required.
- To process leave journal using leave provision report

Recons (10% of the time when converted to monthly)
- To conduct a payroll recon every quarter using the TB and payroll reports
- To reconcile allocated balance sheet accounts quarterly using the TB and payroll reports

Partner and manage stakeholders
- To assist line managers and employees with payroll queries which may arise
- To provide assistance on ad-hoc projects that may arise
- To maintain employee confidence & protect payroll operations by keeping information

confidential
Prepare Human Capital Data and reports
- Headcount reports
- Employment Equity
- BBBEE
- Training
- Headcount
- Leave
- Employee Engagement
- Performance Management
- MINIMUM QUALIFICATION AND EXPERIENCE REQUIREMENTS- Matric / Grade12
- BCom Accounting
- A minimum of 5 to 7 years’ experience in a senior payroll role
- Experience in Human capital as an added advantage
- An understanding of Income Tax, BCEA, LRA, OHS, EE, BBBEE, POPI Acts and related legislation
- Extensive knowledge of payroll systems
- Proficient in MS Office
- Advanced MS Excel knowledge

DESIRED SKILLS AND QUALITIES
Personal Attributes and Qualities
- Able to maintain a very high degree of confidentiality
- Demonstrated payroll management experience
- Demonstrated team leadership ability
- High Attention to detail
- Ability to interpret policies and procedures
- Business process improvement experience
- Problem-solving ability, analytical and numeracy skills
- Customer focus
- Excellent communication skills
- Demonstrate aptitude or competence for assigned responsibilities
- Demonstrate ability to take the initiative and carry our assigned tasks to completion
- Manage time, and resources well and demonstrate good organisational skills
- Committed, motivated and able to achieve tasks in line with deadlines
- Able to prioritise important tasks and adhere to deadlines
- Excellent communication skills, both oral and written
- Good interpersonal skills

In accordance with
subsequent amendments thereto.

Contact Person: Nthabi Peloeahae