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Purchasing Agent

2 weeks ago

Johannesburg, South Africa ADvTECH Support Office Full time

**Job Profile Summary**:
Purchase goods, materials and services to ensure that the company operational needs are met, considering price, quality and delivery and to ensure continuity of supply.

Reports to: Procurement Manager

**Key Roles and Responsibilities**:
**Purchasing Management**
- Research select and purchase quality products and services.
- Ensure accurate administration of the requisition, purchase order and GRV process to eliminate payment related issues.
- Purchase goods, materials, components or services in line with specified cost, quality and delivery targets.
- Assess quality of order fulfilment and escalate any discrepancies to suppliers and management.
- Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations.
- Conduct periodic site visits to obtain visibility of school calendars to be proactive in procurement planning.
- Monitor market trends, competitor strategies and market suppliers.
- Provide analysis on costs, new and existing and review cost reduction activities.
- Prepare reports and updates as and when required.
- Work closely with others in the procurement function and review opportunities for continuous improvement and business improvements.
- Negotiate quotations to improve prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods.
- Ensure compliance to company guidelines, BBBEE strategy, industry legislation, purchasing policies and procedures.

**Supplier Management**
- Build, maintain and manage supplier relationships, keep up good communications and negotiate best pricing.
- Ensure that a professional and consistent approach is taken in relation to all supplier relationships.
- Provide data to contracts management relating to supplier performance to enable evaluations.
- Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities.
- Contact suppliers to resolve price, quality, delivery or invoice issues.

**Qualifications**:

- Minimum - Bachelor’s degree (Accounting or Business Management preferred).
- Beneficial - Chartered Institute of Procurement & Supply (CIPS) or similar qualification or studying towards CIPS qualification.

**Experience**:

- Previous experience of working in a purchasing team preferably within an education environment.
- Experience of working closely with suppliers - between 3-5 years’ experience as a buyer.

**Personal Skills / Competencies**:

- Critical thinking and negotiation skills.
- Strong communication skills, both written and verbal.
- Solid analytical skills, with the ability to create financial reports and conduct cost analyses.
- Able to reduce costs and contribute to business improvements.
- Able to build and maintain effective and productive relationships with suppliers and key stakeholders.
- Analytical, numerically astute with strong demonstrated problem-solving abilities.
- Able to manage time effectively, prioritise tasks and achieve set targets.
- Able to work well under pressure and handle emergency and stressful situations.
- Keen attention to detail and accuracy.
- Familiarity with an integrated Enterprise Resource Planning (ERP) system would be beneficial.
- Computer literate, with advanced Excel skills/abilities.