Creditors Clerk

1 week ago

Durban, South Africa Toys R Us and Babies R Us South Africa Full time

Creditors’ clerk’s main responsibility includes preparing the monthly reconciliations of creditors statements to accounting records to ensure that the amount due for payment is accurate and paid in accordance with trading terms.

The daily tasks of a creditors’ clerk includes:

- Liaising with suppliers and stores to clear long outstanding claims, billings, credit notes, payments and other reconciling items on the monthly reconciliations.
- Clearing variances between receipts and invoices as recorded on the ACCPAC system
- Preparing accounting journals for reconciling items for review by the Junior Accountant - Creditors and Finance Manager
- Filing paperwork for supplier transactions received from the stores on a daily basis
- Filing documents scanned to the clerk from stores onto Knowledge Base in a logical and methodical manner
- Maintaining the record of creditors reconciliations on Knowledge Base on a monthly basis, ensuring accurate and methodical filing of such documents

This role reports directly to the Junior Accountant - Creditors and indirectly to the Financial Controller and Finance Manager.

**Adhoc Areas of Responsibility**
- Assist Junior Accountant - Creditors with capturing transactions on the ACCPAC system
- Compiling Discovery Car Seat report at month end
- Other responsibilities assigned by Junior Accountant and Finance Manager to ensure efficient and effective operation of the Creditors Department
- Assist with year-end audit requirements

**Key Skills needed**:

- Financial acumen
- Knowledge of ACCPAC and/or Pastel
- Written communication skills
- Problem solving skills
- Verbal communication skills
- MS Office Computer skills
- Time Management Skills
- Analytical skills
- Decisiveness
- Establish relationships
- Attention to detail
- Corporate values
- Customer service orientation
- Initiative
- Process orientation

**General**
- To undertake all mandatory training as required and participate in appropriate in-service training as and when required.
- Maintaining the strict confidentiality of all information acquired especially with regard to trade procedures, policies and staff.
- To undertake an appraisal and personal development review annually and through self-development, continuously update and improve knowledge and competencies.
- To take responsibility for being up to date with current policies and procedures and to adhere to these.
- Co-operating fully in the introduction of any new technology and new methods as appropriate.
- To undertake any other relevant duties requested by the Creditor’s Supervisor, CFO and / senior management

**General**
- To undertake all mandatory training as required and participate in appropriate in-service training as and when required.
- Maintaining the strict confidentiality of all information acquired especially with regard to trade procedures, policies and staff.
- To undertake an appraisal and personal development review annually and through self-development, continuously update and improve knowledge and competencies.
- To take responsibility for being up to date with current policies and procedures and to adhere to these.
- Co-operating fully in the introduction of any new technology and new methods as appropriate.
- To undertake any other relevant duties requested by the Creditor’s Supervisor, CFO and / senior management

**Desired Experience & Qualification**
- Must have own or reliable transport
- Relevant experience

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