HR Assistant

3 days ago

Durban, South Africa Royal Tyres Full time

**Position Overview**:
Royal Tyres is a proud, established business that has been in existence for over 80 years. Its strategic aims are geared towards accelerated growth and expansion in a fast changing and dynamic environment. As such, there is a need to support the people business goals and build on the existing practices by growing the team

**Qualifications, Skill, Experience & Competencies**:
**REQUIRED**:

- Assist with the recruitment process by posting job vacancies on job boards and company websites.
- Prepare and organize onboarding materials for new hires.
- Facilitate new employee orientation, ensuring all forms are completed and submitted.
- Assist with setting up workstations, providing necessary tools, and introducing new employees to company policies and procedures.
- Maintain and update employee personnel records, ensuring accuracy and confidentiality.
- File and organize employee documentation, including contracts, performance reviews, and disciplinary records.
- Assist with audits and ensure compliance with data protection laws.
- Assist with the collection and processing of timesheets, attendance, and leave records.
- Support the payroll team by verifying employee working hours and ensuring accurate payroll data.
- Address employee queries related to payroll discrepancies.
- Assist in ensuring compliance with labor laws, including managing employee documentation such as tax forms, contracts, and other necessary filings.
- Prepare compliance reports and maintain a thorough understanding of regulatory requirements.
- Assist with organizing and scheduling training sessions and workshops.
- Help maintain records of employee training and certifications.
- Track employees’ progress and help ensure the successful completion of training programs.
- Act as a point of contact for employees to address basic HR-related questions or concerns.
- Maintain an approachable, professional, and empathetic attitude toward all staff members.
- Assist with tracking attendance and managing employee leave (e.g., vacation, sick leave).
- Provide administrative support to the HR team, including scheduling meetings, maintaining HR calendars, and preparing reports.
- Manage HR documentation, such as employee handbooks, policies, and procedures.
- Input and maintain employee data into HRIS (Human Resources Information System) or other HR software systems.
- Generate reports from HR software and assist in analyzing HR data to improve organizational efficiency.

**Education and Experience**:

- Matric, HR certification / qualification advantageous, but not mandatory.
- Experience:

- Previous experience as an HR Assistant or in an administrative role, this is not negotiable
- Experience with HR software and MS Office Suite is required.
- **Skills**:

- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Attention to detail and accuracy in work.
- Ability to multitask and work in a fast-paced environment.
- Strong interpersonal skills and a collaborative approach to teamwork.
- Basic understanding of employment laws and HR best practices.

**Working Conditions**:

- Schedule: Full-time, Monday ( 8am - 16.30pm) to Saturday ( 8am - 13.00pm).
- Location: Umgeni Road, Durban
- Work Environment: Office-based

Application Deadline: 2025/03/14

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