Africa Centre for Inclusive Health Management

4 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
**Reception**:

- Maintaining office security by following safety procedures and managing access control.
- Welcoming visitors in a professional manner and directing them to the appropriate unit/staff member.
- Receiving phone calls and directing them to the relevant unit/staff member.
- Ensuring that visitors complete the visitors' registry book.
- Assisting guests with the allocation of parking.
- Ensuring that the reception area is tidy and presentable.
- Receiving, sorting, and distributing deliveries.
- Performing other duties as directed by the line manager.
- Responsible for arranging refreshments during meetings/functions.

**Administrative**:

- Requesting outstanding documents from prospective students.
- Capturing student data, creating student files and compiling the correct content.
- Preparing submitted student assignments for grading.
- Updating student files with extension/follow up communication.
- Performing ad hoc duties during on-campus student block sessions.
- Preparing and booking meeting rooms for external users.
- Staying abreast of and informed about emergency and evacuation procedures.
- Managing the first aid kit at reception according to Occupational Health and Safety regulations.

Job Requirements/Pos Vereistes
- Matric (NQF Level 4) pass certificate **and** a professional tertiary qualification in administration, office management, or a related field.
- At least three years' work experience in a similar position.
- Excellent verbal and written communication skills.
- Excellent telephone etiquette and professional appearance.
- Proficiency in Microsoft Office (Word, Excel, and Outlook).
- A valid driver's licence.
- Multi-tasking and time management skills, with the ability to prioritise tasks.
- The ability to perform duties under pressure, and being resourceful and proactive when issues arise.

Recommendation/Aanbeveling
- The ability and skills to deal calmly with challenging clients.
- Professional attitude and appearance.
- The ability to operate scanners, copiers, and printers.

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