Personal Assistant

6 days ago

Stellenbosch Western Cape, South Africa Helderberg Personnel Full time

My client, based in Stellenbosch Technopark, is looking for Personal Assistant to the Executive Team. This is an excellent opportunity to join a highly dynamic and very well established group of companies in the agricultural industry. A relevant degree will count in your favour. Min 2 - 3 years experience in a similar role with a professional and dynamic approach required.
executive pa|personal assistant

**Duties**:
PERSONAL ASSISTANT
- Diary planning of Executive Director and 6 Members of the executive team.
- Receive and accompany clients who come to see Executive Team for appointments to relevant boardrooms.
- Coordinate the preparation of boardrooms for internal and external meetings / appointments.
- Management of travel arrangements & travel insurance for Executive team.
- Preparation of PowerPoint presentations for Executive Team.
- Annual evaluation of service providers during February.
- Provide FICA documentation (from Directors), as required by Institutions.
- Drawing up, renewing and updating leases for all the entities in the group.
- General administrative tasks for the Executive Director
- Maintaining relevant company registration documents (CIPC) of the various entities in the group.
- Regular ordering of flowers for reception area, customers and staff.
- Renewal of annual subscriptions (magazines, newspapers) etc.
- Ad-hoc administrative tasks for executive team.

SECTION HEAD / SUPPORT SERVICES: RECEPTION
- Management of two Receptionists.
- Review the accuracy of travel arrangements made by receptionists.
- Conducts six monthly goal evaluations of two receptionists in order to point out opportunities for improvement, by means of provide them with training and support to ensure the effectiveness and efficiency of the division.
- Cost management through purchases of cleaning supplies and stationery for the office by, for example, conducting regular stocktaking.
- Manage relay program at Reception Area, if necessary.
- Establish good relationships with service providers (CT, Hertz, Avis, etc.) in order to facilitate travel arrangements' processes and negotiate the best prices.
- Daily live out our company's values and set an example of how to have a positive attitude towards your work.
- Ensure that the Reception Area and Reception Ladies display professionalism at all times.

**Requirements**:

- A relevant degree / qualification will count in your favour
- Min 2 - 3 years experience in a similar role
- Excellent administration and time management skills.
- Excellent communication skills, both orally and in writing.
- Ability to work well under pressure, manage a number of priorities and meet deadlines.
- Detail oriented.
- Dynamic and willing to take initiative.
- Good MS Office skills.
- Team player.

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