Admin Assistant French

2 weeks ago

Cape Town, South Africa Continuum Personnel Services Full time

**Overview**:
**Responsibilities**:
**Administrative Support**:

- Answer and direct phone calls in a professional and courteous manner.
- Manage and organize office files, documents, and records.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Assist in the preparation of presentations and materials for meetings.

**Communication**:

- Assist with interpretation during meetings and conference calls as needed.
- Maintain professional and positive relationships with all stakeholders.

**Data Entry and Record Keeping**:

- Enter and update data into databases and spreadsheets accurately and efficiently.
- Maintain and update electronic and hard copy filing systems.
- Prepare and process invoices, purchase orders, and expense reports.
- Track and manage office supplies inventory and place orders as needed.

**Office Management**:

- Monitor and maintain office equipment, including computers, printers, and telephones.
- Coordinate office maintenance and repairs as necessary.
- Ensure the office is organized, and well-maintained at all times.
- Assist with other administrative tasks and projects as assigned.

**Qualifications**:

- Fluency in French and English (spoken and written) is required.
- Proven experience as an administrative assistant or office administrator.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Attention to detail and high level of accuracy in work.
- Ability to work independently with mínimal supervision.
- Discretion and confidentiality in handling sensitive information.

**Experience**:

- Administrative office procedures, practices and equipment: 3 years (required)

**Language**:

- French (required)

Ability to Commute:

- Cape Town, Western Cape (required)

Ability to Relocate:

- Cape Town, Western Cape: Relocate before starting work (required)

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