Monitor: Apprentices

KEY PERFORMANCE AREAS
1.Targeted Stakeholder Participation in Line with Objectives of SD Act
1.1.Manage targets set for increased stakeholder participation;
1.2.Provide guidance on the development of apprentices and skills priorities;
1.3.Provide input to assessment and approval process of Discretionary Grants submitted by stakeholders within
deadlines.
2.Monitoring
2.1.Conducting regular monitoring visits to all Employers and Training Providers that act as workplace training
providers in the industry in order to ensure that training runs effectively and efficiently;
2.2.Ensure the availability and monitoring of Assessors, Moderators, Trade Test Officials as well as accredited
trade test sites;
2.3.Ensure the availability and monitoring of Mentors and Coaches for Apprentices;
2.4.Monitoring administration of learner information, apprenticeship agreements, On Job Training, logbooks,
disbursement of allowances etc;
2.5.Monitor effectiveness of Employer and Provider QMS;
2.6.Monitoring adherence of employers and training providers in respect of accreditation requirements (quality assurance of providers, training programmes, trade test centres);
2.7.Monitoring adherence of Employers, Employees, Training Providers and Learners in respect of Apprenticeship
training against the provision, regulations and conditions applicable in terms of the Skills Development Act
and Basic Conditions of Employment Act;
2.8.Monitor implementation of Apprentice related discretionary grant contracts in consultation with respective
Chambers;
2.9.Coordinate the evaluation of learner logbooks with Subject Matter Experts.
3.Marketing and Communication
3.1.Promote the development and implementation of Apprenticeships and related programmes;
3.2.Provide advice and guidance to Training Providers;
3.3.Updating and maintaining a database of Skills Development providers and Trade Test centres;
3.4.Liaise with Chambers, stakeholders and providers (public and private) on matters relating to Apprenticeships;
3.5.Circulation of information on requirements from the NAMB/QCTO;
3.6.Develop and maintain communication with all parties involved in the apprenticeship system;
3.8.Represent TETA at approved forums, meetings and consultative processes.
4.Manage Apprentice Budget
4.1.Provide input to budget allocation of discretionary grant funding towards scarce and critical technical
skills;
4.2.Monitoring of costs related to Apprenticeship training.
5.Manage Apprentice Priorities in Transport Sector
5.1.Consolidation of Chamber SWOT & PESTEL analysis for Apprenticeship requirements;
5.2.Provide coordinated input into TETA's Sector Skills Plan through analysis of Chamber identified Apprenticeship
scarce and critical skills priorities.
6.Manage Apprentice Administration System
6.1.Ensure Apprentice Agreements Registered;
6.2.Ensure Apprentice Information Captured onto MIS;
6.3.Ensure the availability of Apprentice information and records;
6.4.Arrange for Trade Testing of Apprentices;
6.5.Ensure effective and efficient communication processes between TETA, Employers, Providers, Apprentices and
Department of Higher Education Training;
6.6.Serve as secretariat to TETA’s Committees related to apprentice;
in accordance with the Skills Development Act;
6.8.Investigate and make recommendations on resolving all training related conflicts that arise between the
Employers, Training Providers, Testing Officials and Apprentices.
7.Reporting
7.1.Prepare and submit monthly, quarterly and annual reports to ETQA manager on implementation and monitoring of
apprenticeships in line with TETA’s reporting requirements;
7.2.Coordinate reporting on Apprentice related discretionary grant contracts in consultation with respective
Chambers;
7.3.Prepare reports for approval by ETQA Manager for dissemination to respective Chamber Mancoms.
8.SDP Auditing
processes to ensure consistency and credibility of methods and instruments;
8.2.Conduct regular audits on Assessors, Moderators and Trade Test Officials.
9.Employee Engagement
9.1.Job profiles updated and signed annually (Signed job profiles and updated KPI’s before the due date as
stipulated by Human Resources);
9.2.Communicating with departmental staff and following up on departmental goals monthly (Attendance registers,
Minutes of meetings.
10.Audit and Risk
10.1.Prepare for Internal and External audits and submit evidence within agreed timeframes (Proof of evidence submitted);
10.2.Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings
(Proof of corrective measures implemented to close audit findings).
11.Capacity Development
11.1.Identify and research issues affecting the apprenticeship system and make recommendations on how the system
can be improved (continuous development);
11.2.Evaluate the effectiveness of training programs, using surveys, questionnaires, interviews and observation,
in order to plan future courses or to amend existing ones;
11.3.Provide input and guidance o