Compliance Administrator

**Listing reference**: 020355

**Listing status**: Online

**Position summary**

**Industry**:Wholesale & Retail Trade

**Job category**:Property and Real Estate

**Location**:Cape Town

**Contract**:Permanent

**Remuneration**:Market related

**EE position**:Yes

**About our company**
- Clicks Group

**Introduction**
- We are seeking to employ a Compliance Administrator to work within the Property & Store Design Team. The role will be based at Clicks Head Office and will report into the Store Development Manager.

**Job description**

**Purpose**:

- To facilitate the organization’s compliance with building regulations by acquiring required occupancy and compliance certificates for all operational premises and maintaining a legally compliant and secure environment to safeguard the safety and well-being of employees, contractors, and customers.

**Job Objectives**:

- To prepare and compile council submission documentation accurately and in full.
- To co-ordinate and oversee council submission process, as well as monitor progress through each approval stage.
- To handle and address submission appeals, address queries and resolve disputes raised to prevent delays in certification.
- To manage the process of acquiring and renewing occupancy certificates, as well as ensuring all documentation and inspections are completed correctly and on time.
- To collaborate with internal and external stakeholders, including relevant authorities and contractors to ensure efficient processes for inspections, certifications, and permits.
- To identify potential compliance risks and recommend mitigation plans to senior management.
- To maintain up-to-date and accurate records of all building certifications, permits, and inspection reports.
- To track progress, monitor and report on submissions and relevant projects.
- To conduct an annual review of occupancy certificates to ensure that all sites are up to date and compliant.

**Minimum requirements**

**Education**:

- Essential:

- 3-year Diploma or Degree in Building Science, Civil Engineering, Occupational Health and Safety, or a related field.
- Certification in building compliance or health and safety.
- Desirable:

- Health and safety qualification
- Technical qualification in maintenance
- Advanced training in building auditing.
- Membership in a professional body, i.e. SA Council for the Project and Construction Management (SACPCMP) or the SA Institute of Occupational Safety and Health (SAIOSH)

**Job Experience**:

- Essential:

- 3 years' experience working in any industry in a similar role.
- 2 yeras experinace leading multiple projects
- 2 years experiance working with municipal councils or regulatory bodies to process permits or certificates
- Desirable:

- 2 years maintenance planning experiance
- 1 year experiance managing operational compliance for buildings and addressing non-compliance issues

**Job related skills**:

- Project Management
- Planning and Organising Skills
- Ability to handle multiple projects concurrently
- Attention to detail.
- Communication Skills
- Analytical Skills
- Conflict Management
- Time Management
- Document Management

**Job related knowledge**:

- Understanding regulatory compliance
- Knowledge of building regulations.
- Understanding of risk management processes.
- Knowledge of municipal zoning regulations and certification processes.

**Essential Competencies**:

- Adhering to Principles and Values
- Planning and Organising
- Delivering Results and Meeting Customer Expectations
- Analysing
- Relating and Networking
- Adaptng and Responding to Change