Creditors Clerk

7 days ago

Pinetown, South Africa Westmead Truck Stop Full time

**Role profile**

The Creditors Clerk is responsible for managing the full creditors function across a small group of companies. This includes processing supplier invoices, reconciling accounts, ensuring payments are made accurately and on time, and maintaining strong relationships with vendors. The role requires attention to detail, financial acumen, and adherence to financial policies and procedures. Duties are not limited to Creditors, and you are to assist with Debtors.

**Reports to: Accountant**

**Key Responsibilities**:
**Accounts Payable Management**:

- Process supplier invoices, ensuring accuracy and compliance with company policies.
- Verify invoice approvals and match invoices to purchase orders and delivery notes.
- Ensure timely and accurate payment of creditors.
- Maintain accurate and up-to-date creditor records.
- Duties not limited

**Reconciliation and Reporting**:

- Perform monthly reconciliations of supplier statements to the general ledger.
- Investigate and resolve discrepancies or queries related to supplier accounts.
- Prepare and submit reports on creditor balances, age analysis, and payment forecasts.

**Supplier and Stakeholder Liaison**:

- Build and maintain professional relationships with suppliers.
- Respond to supplier queries promptly and resolve payment disputes.
- Liaise with internal departments to ensure proper document flow and approval processes.

**Compliance and Process Improvement**:

- Ensure compliance with company policies, accounting standards, and regulatory requirements.
- Assist in improving processes related to accounts payable for efficiency and accuracy.
- Support internal and external audit processes by providing necessary documentation.

**Qualifications**
- Matric with minimum of 3-5 years in a debtors/accounts receivable role, preferably in a Logistics environment.
- Pastel Experience essential
- Proven work experience

**Skills and Competencies**:

- Strong numerical and analytical skills.
- Proficiency in accounting software (Pastel).
- Excellent attention to detail and accuracy.
- Strong communication and interpersonal skills
- Ability to work independently and meet deadlines.
- Knowledge of VAT, credit control policies, and general accounting principles.

**Desired characteristics, skills, and competencies**
- Able to operate independently with a high level of integrity.
- Attention to detail.
- Self-motivated and target driven with an optimistic demeanour.
- Confident, self-disciplined, and present a professional image.
- Good planning, organising, administration and time management skills.
- Resilience, stress tolerance and flexible approach to challenges.
- Team player.

Work Location: In person

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