Company Secretary

-Introduction

Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.

Role Purpose

The incumbent will be responsible for company secretarial and administrative responsibilities within the group secretariat. The incumbent must ensure that all legal entities comply with the legal, company secretary requirements, and also contribute towards optimisation and continuous improvement of the department. MI is a client-centric and values oriented company and the incumbent must actively live the Company.
Requirements

Minimum Qualifications:

- A CIS qualification or Law, Accounting/Commercial degree will be advantageous
- Registered with Institute of Chartered Secretaries (preferred)
- Admitted legal practitioner (added advantage)

Minimum Experience:

- 4-8 years’ experience in a company secretary function and excellent and professional minute-taking
- 3 years’ experience in a company secretary role management level
- Good communication skills (verbal and written)
- Sound Knowledge and understanding of corporate law and corporate governance
- A great team-player and capable of working in a team
Duties & Responsibilities

**Lead and direct the legal and company secretarial functions within MM Africa in support of business objectives. **(Internal Process)**
- Keep abreast of legislation and best practices within the Legal and Company Secretarial field and understand and influence business strategy and culture
- Provide stakeholders within insights regarding statutory and legislative requirements to increase management’s responsiveness and influence business decisions.
- Foster a Legal awareness culture where statutory and legislative activities are integrated and embedded in business practises through ongoing communication and education.
- Establish the legal and company secretarial management process for the country including identification, assessment, monitoring, and management and reporting on key risks facing the business.
- Direct and oversee the implementation of legal and company secretarial framework and solutions within the country, ensuring that the country remains adherent the statutory and legislative requirements.
- Manage the ongoing assessment of the adequacy and efficiency of legal and company secretarial management framework and controls at a country level and drive the implementation of measures to enhance controls and risk management.
- Establish an aggregated view of the country’s current and evolving legal and company secretarial profile.
- Report on the effectiveness of the implementation of the legal and company secretarial management within the country’s and identified improvements that are required.
- Contribute to MM Africa wide corporate governance structures, policies and frameworks to ensure continuous integration, collaboration and alignment of legal and compliance practices across the group.
- Develop legal and corporate governance structures within the country to facilitate the appropriate, accurate and timely flow of information.
- Provide executive management within the country with advice on the legal and corporate governance implications of business activities, and provide consultative support to assess, prioritise and mitigate potential risks of non-compliance.
- Effective identification of legal risk areas to enable reduction of potential risks associated;
- Secure positive, negotiated outcomes with third parties on behalf of and in favour of the segment; Identify, appoint develop and coordinate functions of compliance champions, primary contact within divisions, management and all staff members;
**Drive a client centric environment that focuses on best practice service delivery **(Client Services)**
- Network and Relations: Manage the process of and compile for distribution, board and board committee pack as well as tender and procurement committee packs
- Facilitate and maintain key relationships with the stakeholder’s e.g. BIPA, Shareholders Board of Directors
- Compliance and Internal Controls: Attending meetings, taking of minutes and timely distribution of minutes
- Assist in ensuring overall corporate governance is practiced by internal stakeholders with all legal statutory legislations and other operational sub committees within the country
- In-between meetings, pro-actively follow up on legal matters requiring action
- Responsible for maintain all statutory required registers e.g. Company Register, Share Register etc. and ensuring that all documentation required in Terms of the Companies Act and any other applicable legislation are kept up to date, e.g. company registers, share allotments, movements in directors
- Responsible for maintaining all Company Secretarial/ Statutory documents and records, e.g. attendanc