Special Assistant to The Regional Director

DEADLINE FOR APPLICATIONS

31 December 2024-23:59-GMT+02:00 South Africa Standard Time (Johannesburg)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:
WHY JOIN WFP?- WFP is a 2020 Nobel Peace Prize Laureate.- WFP offers a highly inclusive, diverse, and multicultural working environment.- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Southern Africa is a region that is home to more than 50 million food-insecure people. It consists of low-income, lower-middle income and upper-middle income countries with some being endowed with rich natural resources yet limited institutional capacities, and with others that have both strong institutional capabilities and rich natural resources. For WFP to reduce the number of food insecure people in the region, the WFP Regional Bureau for Southern Africa (RBJ) strives to find innovative ways to engage with countries in the region. The WFP Regional Bureau for Southern Africa supports 12 Country Offices in the region to advance efforts towards Zero Hunger by 2030. A key priority of RBJ is to support governments in the southern African region, in all areas of our work.

This position is based in Johannesburg South Africa and reports directly to the Regional Director (RD) for Southern Africa. The position will offer direct and comprehensive support to WFP's Regional Director across a wide array of activities. The role will ensure the seamless execution of the Regional Director's daily activities, strategic initiatives, travel arrangements, and the oversight of various management front office functions.

ACCOUNTABILITIES/RESPONSIBILITIES:
1.Coordination of activities & Operational Management of the Regional Director’s Office:
- Provide high level operational, planning, managerial and coordination support to the Regional Director in various areas including support to functional units.- Coordinate activities led by the RD including the preparation of agenda items, collation of presentations materials and overall support for the execution of various meetings.- Prepare and produce briefing packages for meetings that the RD will attend.- Work in close collaboration with the Regional Bureau (RB) functional units, special projects, and coordination of inputs for cross-functional tasks, kick-off meetings, prepare briefing documents, talking points and general updates.- Organize travel with the RD and accompany him, when necessary. Coordinate the follow up actions from the missions.- Actively liaise with relevant stakeholders in the RB, COs and HQ on issues, priorities and decisions that requires RD’s direct attention. 2. Research, Report and Presentation- Conduct research on organizational thematic areas and other regional issues for the RD.- Participate in and report on selected regional and international meetings.-
- Collate, analyze, and provide reports on issues from internal and external stakeholders to enhance operational awareness and understanding of events that may have humanitarian and/or operational impact.

3. Communication Management of the Regional Director’s Office- Serve as the regional focal point for communication related to input for the RD Office, including internal communications approaches in support of the region.- Contribute to build and execute the RD social media platforms, messaging, and audience identification.- Collaborate with the Communication team to generate, edit, publish, and share WFP tailored content that builds meaningful connections and encourages the Southern Africa community action.- Assist the RD in coordinating the sharing of relevant briefings within the Regional Bureau and country offices in the Southern Africa region.- Draft messages and provide input into internal communication including internal messages to staff.- Support