Ap Expense Clerk

7 days ago

Parow, South Africa The Foschini Group Full time

**Job ID**:17114**Position Type**:Full-Time**Job Function**:Finance / Accounting**Workplace Type**:
**Division**:Not Indicated**Province**:Western Cape**Location**:Cape Town North**Suburb**:Parow (Parow)Position Description:
**We have an exciting opportuntity for an AP Expemse Clerk Role within our Finance Shared Service Team. This role is a fixed term contract.** **K**

**Key responsibilities**
- Reconcile and prepare vendor reconciliations for payment according to the Supplier Agreements
- Ensure invoice payment terms are met timeously
- Ensuring all open items in SAP are paid
- Handling of invoice queries internal & external
- Handling & resolving of supplier disputes within 2 days of submission
- Requesting supplier statements.
- Resolutions communicated timeously to all suppliers and in line with company values
- Electronic filing of all supporting documentation relating to all payments processed
- Processing of Discounts, credit notes, manual reversals daily
- Investigate FSM calls (this is both expense and travel)
- Investigating GRIR report & giving feedback (weekly report that needs weekly follow up, feedback & clearing for all accounts
- Investigate supplier invoices that has been processed but not released for payment
- Sending remittances to suppliers when requested
- Process all travel related expenses as well as all non-merchandise invoices, ensuring accurate and timeous payment;
- Record all local and international trip based expenses across all divisions
- Perform and complete all travel and non-merchandise expense reconciliations
- Review all employee expense claims as per policy and notify the employee if any issues identified;
- Process all expense forms, as approved, within agreed timelines and with strict adherence to policy;
- Ensure accurate recordkeeping for all accounting activities for audit purposes;
- Work alongside the Accounts Payable team to ensure all month end and year end processes are accurate and completed as per the agreed timelines and guidelines;
- Complete all processes and activities in line with the SLAs for the Accounts Payable function;
- Understand and operate utilising available technology (e.g. Coupa, Non Merch Box)
- Assist with adhoc tasks
- Where required, escalate requests and queries accurately and timeously to the Accounts Payable Accountant (Non Merchandise); business

**Key competencies**
- Strong reconciliation skills
- Accuracy
- Attention to detail
- Problem solving skills
- Good communication skills
- Customer service orientation
- Patience
- Able to handle stress / work in a pressurised environment
- Team player

**Key Requirements**:

- Matric or equivalent
- Have accounting and bookkeeping knowledge
- Strong knowledge of MS Office
- SAP experience would be advantageous
- Understand statutory requirements, e.g. VAT, Subsistence Allowance, Exchange rates
- Previous exposure to accounts payable department
- Ability to work independently and under pressure with limited supervision
- Hands-on commitment and the ability to get the job done
- 3 years’ experience in a similar role

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