Part-time (4/8ths) Senior Financial and Administrative Officer

1 week ago


Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte

**The position involves the following responsibilities**:
**Income management**:
Liaising with clients regarding the following:
- Obtaining the necessary documents to register a debtor¿s code for new clients.- Registration and follow-up of CAFids for new clients.- Invoicing (monthly and upon request) for analysis performed at BIOGRIP/CAF labs.- Following up on outstanding payments for internal and external clients.

**Expense management**:

- Performing routine administrative tasks, including loading requisitions for processing payments and reporting.- Sending purchase orders to companies.- Keeping a detailed record for expenses according to specific budget categories.- Liaising with the purchasing and finance divisions.- Following up with suppliers for documents and vendor registration.

**Reporting**:
- Performing BIOGRIP statistics.- Liaising with the BIOGRIP-UCT-Hub.- Preparing monthly reports linked to the BIOGRIP budget.- Preparing annual BIOGRIP reports.

**General responsibilities**:
- General office administration.- Receiving deliveries and samples.- Assisting with organising training and workshops.- Assisting central finance with various financial queries.- Loading Planon requests.- Ordering stationery and office equipment, certification and in-transit registration of assets, as well as handling all payment requests.- Assisting with asset management.- Handling correspondence and general telephonic and electronic enquiries.- Maintaining an effective filing system (electronic) and keeping all filing up to date.

Job Requirements/Pos Vereistes- BCom degree.- At least four years¿ relevant administration experience.- Experience with the preparation of financial reports.- Proven experience with Office (Word, Teams) and advanced Excel.- Sound verbal and written communication skills.- Outstanding interpersonal relations.- Effective planning, organisational and prioritisation skills.-
- The ability to function accurately and effectively under pressure.- Attention to detail.Recommendation/Aanbeveling- SUNFin experience.- Written and verbal proficiency in at least two official South African languages.



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