Administrator (P13): Internal Audit

2 weeks ago

Kimberley, South Africa Sol Plaatje University Full time

**Purpose**
The administrator's responsibility in this position is to proactively provide efficient and effective administrative and secretarial support to the Department.

**Minimum Requirements**
- Grade 12.
- Two (2) Years relevant experience.
- Relevant formal qualifications will be added as an advantage.
- University experience is an advantage.

**Duties and Responsibility**
- Manage the Director: Internal Audit and Risk Management calendar and schedule all meetings accordingly.
- Diaries the dates of Internal Audit and Risk Management monthly staff meetings.
- Arrange staff meetings with employees and coordinate all logístical arrangements for the division.
- Arrange trainings and workshops for both internal audit and risk management divisions.
- Ensure all relevant documents that require approval are approved. and filed accordingly.
- Arrange and set up audit meetings for opening and closing meetings.
- Prepare and distribute minutes of opening and closing meetings and monthly meetings.
- Prepare and distribute minutes of risk management meetings.
- Compile other documents as instructed by management.
- Ensure the procurement of all goods and services when needed is done in terms of prescribed SPU supply chain policies, process, and in a timely manner.
- Report maintenance issues timeously as they occur.
- Create requisitions and GRV on ITS and quarterly monitor actual expenditures and alert the Director where there is a concern.
- Monitor the department budget and provide monthly progress.
- Compile and maintain electronic audit files as instructed and close them timeously.
- Prepare and distribute client feedback for audits and risk management engagements.
- Assist with organizing and coordinating risk assessments as required.
- Help with monitoring the data analytics reports as instructed by management.
- Help with monitoring the risks and findings issue tracker.
- Perform follow-up on outstanding requested documents.
- Keep a record of all approved documents.
- Responsible for travel arrangements for the internal audit and risk management division.

**Women and people with disabilities are encouraged to apply.**

**Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.

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