Product Supply Specialist Graduate Intern

About Pernod Ricard

Pernod Ricard is the global co-leader in wines and spirits and the leader in the premium segment. Listed in the Paris CAC40, Pernod Ricard has a portfolio of prestigious brands such as Ricard, Absolut, Chivas Regal, Ballantine’s, Jameson, Martell, Havana Club, Mumm and Perrier-Jouët. With an annual turnover in excess of €9bn, the Group is present in 80+ markets around the world and employs more than 19,000 employees.

Pernod Ricard South Africa:
In South Africa, Pernod Ricard has been building brands and creating conviviality for the past 27 years. Pernod Ricard South Africa was established on the 8th of July 1994. We provide brands of origin such as Jameson Irish whiskey, Ballantine’s, Chivas Regal, The Glenlivet Scotch whiskies, Absolut vodka, Beefeater gin, Inverroche gin, Martell cognac, Red Heart rum and G.H. Mumm and Perrier-Jouët champagnes. Owning 16 of the Top 100 Spirits Brands, we hold one of the most prestigious and comprehensive brand portfolios in the industry. At Pernod Ricard our intent is to ‘Bring Good Times from a Good Place’ - to create a more convivial world, a world without excess.

Pernod Ricard South Africa is also very proud to be certified “Top Employer” for the last 5 consecutive years and Top Employer in the Sub-Saharan African region for the last 3 years.

Our people are at the heart of our business and we always strive to create and maintain a respectful, open-minded atmosphere, encouraging an entrepreneurial spirit, with mutual trust and a strong ethical commitment to how we do business.

Job Purpose

Oversees and executes the deployment of tier one resources from international or domestic supply sources. The incumbent will work in collaboration with either the planning or logistics team to ensure the timely and accurate execution of POS (point of sales) or stock shipments to all primary warehouses is carried out as per the Net requirements or stock/POS replenishment plan.

Key

**Responsibilities**:
Manage import process
- Ensures the replenishment plan received from Planning Team is clear, understood and correctly delegated amongst the team to be actioned;
- Collaboratively reviews demand plan with both Product Supply, Logistics and Planning Managers;
- Indent orders placed with overseas suppliers as per the forecast within agreed timeframes;
- Ensure containers are efficiently configured to realise economies of scale;
- Ensure that products reach the correct destination;
- JDE updated and matches indent report and Connect;
- Accurate and timely clearing instructions and documentation provided to freight clearing company/agent;
- Indents accurately costed and receipted on the system after arrival;
- Oversees invoices matched to the costing;
- Manage the local production collection and delivery process;
- Order and manage the bulk goods import process for local production as per the demand plan;
- Ensure Certificates of Age are sent to the warehouse prior to arrival of shipment.

Manage and facilitate deployment process
- Purchase order generated in accordance with the supply plan per region;
- Pricing of stock/POS checked against supplier price list before order is sent to the supplier;
- Arrange for Collection and Delivery of stock/POS from local supply sources to all warehouses (primary and secondary);
- Transport invoice manually checked against costing;
- Supplier and transporter invoices with PO and GRN provided to creditors.
- Stock costed and receipted on the system.

Analysis and reporting of stock availability
- Monitor stock availability in Primary Warehouses to understand and influence the impact on current and future imports;
- Offer suggestions and alternatives to the plan in order to maximise efficiencies;
- Liaise with individual responsible of controlling bond activities regarding XDP’s.

Regulatory Compliance
- Liaise with Clearing Agent specialist to ensure compliance is maintained;
- Liaise with freight forwarder, clearing agents and warehouses on compliance issues;
- Assist in ensuring that logistics and warehousing activities are within Customs and DAFF regulations;
- Products comply with government regulations.

Data Processing: Reporting on non-conformance
- Weekly updates to Logistics team to compile Out of stock reports.
- Update on Direct Drop Shipments
- Weekly reporting on Stock in Transit, South Central Africa Import ETA’s and issues
- Ad Hoc reporting on Inbound/Import issues related to: Freight Forwarders, Brand Companies and Clearing Agent

Stakeholder relations - Liaise with brand companies
- Deliveries made in favourable time frames.
- Participate in monthly Supply Review meetings
- Report any non-conformance to existing SLA’s
- Adhere to existing agreed SLA’s with Brand Companies

Liaise with freight forwarders
- Freight related issues are to be addressed effectively and feedback to be proved to internal and external stakeholders.
- SLA’s to be adhered to
- Invoice queries to documented, commun