Administrative Assistant

4 days ago

Centurion, South Africa NACOSA Full time

**THE KEY PERFORMANCE AREAS OF THE ROLE ARE**:

- Day to day office support and administration assistance to the Programme Specialist and programme team
- Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to finance
- Assist with transporting supplies, equipment, commodities and collection of documents from the field
- Assist with locating venues for implementation sessions within selected communities.
- Assist with keeping a logbook register (refreshments being disbursed to participants, disbursement of airtime or data to the programme team)
- Develop and maintain a network of working level external contacts
- Liaison with third parties (i.e. caterers, venues) as required
- Assemble materials (stationery, printing, etc.) for meetings and trainings
- Document management and filing, including electronic filing on central database
- Maintain office supplies and equipment inventory as required
- Maintain administrative records including meeting minutes and reports
- Maintain programme team calendar of events, key meetings; training calendar
- Supply chain monitoring of key commodities for programme interventions.
- Ad-hoc duties as required by the project
- Matric/ Grade 12 certificate.
- An Office/Business Administration Certificate or Diploma.
- Minimum of 2 years Administrative and / or PA experience.
- Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).
- Previous experience arranging flight bookings, finance admin, procurement and training logistics.
- Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
- Experience working in NGO/NPO field will be advantageous
- Strong attention to detail and meticulous organizational skills.
- Valid South African driver’s license

**PERSONAL COMPETENCIES**
- Sound interpersonal relations and professional customer service orientation
- Ability to multi-task, prioritize effectively and work under pressure
- Attention to details
- Strong organisational and problem-solving skills

**PLEASE NOTE**:

- NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.

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