Finance Administrator

**Qualifications and Requirements**:

- Understanding of financial concepts and invoicing
- Relevant Qualification
- Financial reporting, cost accounting and procurement capabilities.
- 3 years relevant experience
- Comfortable with working with diverse individuals and working within a team
- Able to take initiative
- Clear criminal, credit, qualification and reference checks
- Should be reliable and punctual
- Should be honest and trustworthy
- Should have a drivers license.

**Duties and Activities**:

- Defining and documenting a process for Petty Cash Management
- Providing a Petty Cash Recon Report
- Defining and documenting a process for Customer Invoicing
- Preparing documents for Invoicing Fixed Term Employees
- Preparing documents for Invoicing Project Customers
- Create quotations on the relevant system were required
- Defining and document a process for Customer Statement Management
- Generating a statement with current outstanding amounts per customer
- Generating a report with current outstanding amounts per customer
- Defining and documenting a process for Debtors Reconciliation and recovery of outstanding payments
- Recovering payments from Debtors as per the process
- Reporting on outstanding Debtors and Debtors days
- Escalating for non-payments
- Assisting the Account Manager by verifying all invoice payments
- Defining and documenting a process for Creditors Reconciliation and payment
- Preparing documentation for Creditor payments
- Reporting on outstanding Creditors and payments due
- Prepare all VAT transaction details and reports in preparation for VAT submission
- Reconciling weekly VAT expenses and invoices in preparation for submission
- Managing the VAT submission and payment to SARS
- Reporting with regards to the VAT
- Obtaining PAYE reports from the Payroll Outsource Company and presenting the reports to Management to review
- Managing PAYE submission and payment to SARS
- Reporting with regards to PAYE
- Resolving all outstanding issues from the current EMP501 submission as per the reports from the Payroll Outsource Company
- Supporting the Payroll Outsource Company to generate the EMP501 recon report
- Following up with the Payroll Outsource Company and ensuring successful submission
- Compiling the EMP501 report for the final EMP501 reconciliation
- Managing the annual COIDA submissions
- Preparing payment documents for the Annual COIDA submission
- Obtaining the COIDA Certificate
- Acquire data from legacy data sources, analyse patterns in line with desired outcomes and assist with translation / transformation to new solution
- Driving the implementation of the Stock Management System
- Implementing a process for stock take and stock management
- Reconciling stock against purchases
- Managing office stationary requirements
- Managing and maintaining the asset register
- Default listing, removals and traces on ITC on a daily basis
- Managing and reporting on the telephone and cellphone usage of all staff
- Managing the vehicle usage (fuel, oil, toll) and reviewing the usage report against the log sheets, tracker system and Fleet reports
- Managing the printing and printing utilsation.
- Assisting the HR team with payroll and timesheet management.

**Job Types**: Full-time, Temporary, Temp to perm

**Experience**:

- Finance: 2 years (preferred)