Human Resource Administrator

2 weeks ago

Durban, South Africa Africa Health Research Institute Full time

**Overview of Duties**

**Recruitment Main Activities**:

- Assisting with all recruitment administrative duties
- Work with the HR team to:

- Process all reference requests in line with MIE, chase, and ensure responses are back within agreed timescales.
- Ensure all new employee packs are completed by the payroll cut-off date
- Handle all recruitment queries in a responsive, customer-focused way - providing a comprehensive first line of information and advice.
- Respond to queries from recruiting managers, supporting and advising them to follow the correct procedures for high-quality recruitment.

**Onboarding**
- Print Onboarding packs for New Joiner’s
- Meet with new joiners to complete documentation
- Check that all compulsory information is completed
- Hand new joiner documents to payroll
- Check that all contracts are signed

**Termination**
- Manage the termination process
- Manage employee termination process by verifying termination documentation before sending to payroll
- Communicate with employees to complete relevant documentation
- Update People 300 system with termination details
- Follow termination process
- Conduct and facilitate exit interviews

**Personal assistance**
- Completes a broad variety of administrative tasks including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Follows up on incoming issues and concerns

**Minimum Qualifications**
- Human Resources or Industrial Relations related Degree/Diploma

**Minimum Experience**
- Must have at least 1-2 or years’ experience in the human resources field
- Computer skills including the ability to operate spreadsheets and word processing programs at a highly proficient level

**Skills Required**:

- Strong administrative skills
- Attention to detail
- Effective verbal and listening communications skills
- Time management skills
- Ability to follow through on procedures and tasks to completion
- Problem-solving skills
- Conflict resolution skills

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