PERSONAL ASSISTANT TO THE CEO

7 days ago

Centurion, South Africa Level-Up Full time

PERSONAL ASSISTANT TO THE CEO About the Role: We are seeking a highly organised, professional, and proactive Personal Assistant to support the CEO of a leading company in the food manufacturing sector. This role goes beyond typical PA duties you will be responsible for office management, preparation of board packs, and liaising with shareholders and directors (non-executive level). You will also oversee the smooth day-to-day operations of the office and manage a small support team comprising the Receptionist, Driver, and Cleaner. This is a dynamic and varied role suited for someone who thrives in a fast-paced environment, takes initiative, and can confidently handle confidential matters with discretion. Key Responsibilities: - Provide high-level administrative support to the CEO, including calendar and diary management. - Coordinate and compile board packs and materials for shareholder and director meetings. - Manage and lead the office support team (Receptionist, Driver, and Cleaner), including leave planning and basic HR administration. - Oversee day-to-day office operations, including maintenance and supplier management. - Manage travel arrangements for the CEO and various senior management members. - Handle company fleet administration (usage logs, petrol cards, contracts) and cellphone contracts. - Maintain effective filing systems, databases, and contact lists. - Support budget tracking, procurement of office supplies, and expense reporting. - Liaise with internal and external stakeholders, including service providers, senior managers, and clients. - Maintain confidentiality and handle sensitive information professionally. - Assist with the planning and execution of internal events and special projects. Skills & Experience Required: - Proven experience as a Personal Assistant or Executive Assistant supporting C-suite or senior management. - Excellent verbal and written communication skills. - Strong organisational and multitasking abilities. - High attention to detail and the ability to manage multiple priorities. - Strong interpersonal skills and a professional demeanour. - Proficiency in Microsoft Office Suite and general office systems. - Experience managing small teams and overseeing office operations. - Demonstrated discretion, confidentiality, and sound judgement. - Knowledge of the South African food manufacturing industry is advantageous but not required. Qualifications: - Bachelors degree in Business Administration, Office Management, or a related field. - Valid drivers licence (advantageous). - Solid understanding of office procurement and facilities management.

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