(15h Left) LITIGATION SECRETARY

1 month ago


Sandton, South Africa Jobted ZA C2 Full time

Minimum requirements:

- Minimum 5 years experience as a Legal Secretary
- Excellent knowledge of Microsoft Office Suite programmes, more specifically MS Word
- Knowledge on Aderant Expert (CMS) accounting system
- Knowledge on FileSite
- Sound working knowledge of CourtOnline and CaseLines
- Experience in High Court litigation (motion proceedings)
- Secretarial diploma/legal secretarial diploma/paralegal qualification (advantageous)
- Matric essential
- Dictaphone and copy-typing of a wide range of documents
- Typing, formatting and collating of notices and pleadings
- Incorporating amendments to documents and verifying that amendments have been effected correctly
- Attend to issue pleadings, upload pleadings, sort pleadings
- Organize court files on CourtOnline and CaseLines
- Preparing resource, counsel and client files
- Opening of new matters and liaising with clients regarding the onboarding of new clients
- Strong administration and organisational skills in order to manage professionals' practices (diary management, answering telephone calls and tracking messages in the absence of the professionals), boardroom bookings and catering arrangements
- General office and personal administration
- Preparing pre-bills and billing memos (sending same to
clients)
- Managing debtors and debt collection with the accounts department
- FICA administration: following up to ensure the FICA requirements are complete
- Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers
- Assisting in preparation of tender submissions and
presentations
- Filing (electronic and hard copies)
- iManage and email management
- Notarial assistance
- Preparation for conferences and seminars
- Coordination of extensive travel arrangements, car hire, flights, restaurant bookings, shuttle transfers, etc.
- Essential to be able to multi-task and prioritise all work as this position will be reporting to many Lawyers
- Must be well-organised and conscientious
- Strong communication skills (verbal and written)
- Display attention to detail
- Good interpersonal skills
- Maintain high standards of confidentiality
- Honesty, reliability and punctuality
- Ability to multi-task
- Take initiative and be diligent
- Ability to work well under pressure
- Excellent client relationship skills
- Excellent time management skills

Consultant: Stephnie Taljaard - Dante Personnel Cape Town


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