Branch Administrator

1 month ago


Cape Town City Centre, South Africa Jobted ZA C2 Full time

Key Performance Areas:

- Overseeing and controlling workflows to ensure adherence to policy and procedure, quality standards and deadlines
- Monitoring staff attendance & timekeeping and related leave forms. Liaising with branch manager in connection with monthly salary input data and forwarding to Head Office timeously
- Maintain records of casuals and oversee payment of wages
- Assist management with staff leave planning
- Maintain a team working environment in which disciplines and efficiencies are maintained
- Maintain a safe and healthy environment by establishing, following and enforcing standards and procedures within legal regulations
- Maintain monthly Safety Officer check lists
- Arrange bi-annual ISO management meetings & report to Head Office
- Assist with updating branch objectives and report to Head Office
- Logging of Non-Conformance reports and forwarding to Head Office
- Attending to IODs
- Maintain Fleet & Equipment management controls, records and licensing & certifications, and oversee general maintenance as needed
- Assist with management of traffic fines
- Assist with monthly Nedfleet reports
- Assisting with compiling of documents for insurance claims
- Oversee the branch reception & switchboard, ensuring duties are professionally performed
- Providing customer assistance when required
- Ensure branch invoice and credit note registers are maintained
- Ensure credit notes are authorised and processed timeously according to company procedures
- Maintain branch documentation and records
- Maintain good housekeeping practises and manage site waste
- Reconciling branch GIT reports
- Execute operational projects as directed
- Ensuring the security of the warehouse and its contents, assessing both internal and external threats

Knowledge and Skills Requirement:
A thorough knowledge of commercial office routines and requirements
Computer literacy
Knowledge and practical application of IT systems
Good numerical skills
Skilled in written and verbal communication
A high degree of integrity, mental alertness and organisational ability
Skilled in problem solving and abstract reasoning
ISO certification
Minimum 5 years experience in office administration and ISO standards


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