Corporate Assistant

7 days ago

Cape Town, Western Cape, South Africa Star Personnel Recruitment (Pty) Ltd Full time
Blackheath CPT. Salary R14- R15k plus benefits. Discretionary December bonus. Working hours 08:00 to 16:00

Overall Job Purpose:

The Corporate Assistant will report and provide assistance to the Marketing Manager as well as provide comprehensive administrative support to the CEO and Financial Manager. The role is integral in ensuring the smooth operation of corporate functions, facilitating communication, and aiding in the management of various marketing, financial, and executive tasks.

Manage the company's corporate travel portfolio – booking of flights, accommodation, visas, car hire and transfers.

1. Following travel procedures (trip forms etc)
2. Liaising with Travel agent for flights or booking flights directly.
3. Booking of accommodation (local, national and international)
4. Booking of car hire.
5. Manage VISA applications.
6. Managing weekly travel schedule.
7. Notifying insurance & HR of international travel.
8. Update Travel profile for the company.

Marketing Duties :

Support the marketing department by performing various administrative tasks and coordinating marketing activities. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

1. Assist with printing of brochures and printing of corporate stationery.
2. Assist in the preparation and distribution of marketing materials.
3. Management of Marketing Material inventory.
4. Ordering, Printing and issuing of business cards and other printed marketing materials.
5. Campaign Coordination: Support Marketing the planning and execution of marketing events & campaigns. Assist to coordinate logistics for marketing events, including trade shows and product launches.

Admin Duties :

1. Organising, controlling and management of filing & admin office & Marketing Office.
2. Files to be archived, new files opened & Filing system to be maintained.
3. Marketing Stock Room and inventory to be managed & kept in order.
4. Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager
5. Letter writing, Internal Communications, Expense claims on behalf of executives.
6. Update all contact lists, company organogram.
7. Provide administrative support to the CEO and Financial Manager & Marketing Manager.
8. Schedule and coordinate meetings, appointments, and travel arrangements.
9. Handle correspondence and communication on behalf of executives.
10. Answering of phone and screening of calls and taking messages for CEO & Financial Manager & Marketing Manager.
11. Liaising with Local, National and International clients.
12. Welcoming, friendly and polite.
13. Ordering of catering and coffee and tea.
14. Arranging with reception to have the flags of relevant visitors outside.
15. Company Credit Card Statements reconciliation.
16. Credit Card statement to be reconciled monthly according to travel & marketing spend.
17. Assist with management of cell phone provider.
18. Liaise with MTN on all cell phone billing issues as well as contract upgrades.
19. Distribution of cell phones (New and spare).
20. Updating of records with MTN and General issues (repairs, insurance claims).
21. Assist with the management of insurance policy – travel declarations, insured items (cell phones, laptops, vehicles etc).
22. Inventory List : Keep updated record of all insured items.
23. Notify insurance of any changes in assets.
24. Insurance claims on damaged, lost or stolen items.

Requirements :

1. Candidate must be able to handle confidential information with high level discretion and professionalism.
2. Minimum of 3-5 years of experience in an administrative or executive assistant role.
3. Experience in marketing assistant and executive PA role will be advantageous.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Exceptional organizational and multitasking abilities.
6. Strong attention to detail and accuracy.
7. Excellent time management and prioritisation skills.
8. Superior written and verbal communication skills with the ability to draft professional correspondence and reports.
9. Strong interpersonal skills to interact effectively with various stakeholders.
10. Proactive and self-motivated.
11. Strong work ethic and reliability.
12. Adaptability and ability to work under pressure.

Please submit your CV with photo and kindly let me know what you are currently earning.

Job Features

Job Category: Admin, Corporate Assistant

#J-18808-Ljbffr

  • Corporate Assistant

    6 days ago

    Cape Town, Western Cape, South Africa Star Personnel Recruitment Ltd Full time

    Blackheath, CPT Salary R14- R15k plus benefits. Discretionary December bonus. Working hours 08:00 to 16:00 Overall Job Purpose: The Corporate Assistant will report and provide assistance to the Marketing Manager as well as provide comprehensive administrative support to the CEO and Financial Manager. The role is integral in ensuring the smooth operation of...

  • Corporate Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa Persona Staff Full time

    Key Responsibilities:Manage corporate travel bookings, including flights, accommodation, and visas.Assist in marketing activities: event coordination, inventory management, and material distribution.Provide comprehensive administrative support, including scheduling, filing, and correspondence.Liaise with clients and manage executive...

  • Corporate Assistant

    6 days ago

    Cape Town, Western Cape, South Africa Status Staffing Full time

    A recent professional profile photo is to accompany your application EMPLOYMENT TYPE : Permanent SECTOR : Corporate Assistant BASIC SALARY : Market related with benefits START DATE : A.S.A.P / Immediate REQUIREMENTS: Candidate must be able to handle confidential information with high-level discretion and professionalism Minimum of 3-5 years of experience in...

  • Corporate Assistant

    5 days ago

    Cape Town, Western Cape, South Africa Akhile Management and Consulting Full time

    Are you a highly motivated Corporate Assistant looking for a new challenge? Join Akhile Management and Consulting and be part of our innovative team!Main Responsibilities:Provide administrative support to the Managing Director.Coordinate meetings, appointments, and travel arrangements.Assist in preparing presentations, reports, and other materials.Maintain...

  • Corporate Administrative Assistant

    18 hours ago

    Cape Town, Western Cape, South Africa Star Personnel Recruitment Ltd Full time

    The Corporate Assistant role at Star Personnel Recruitment Ltd is a dynamic position that requires exceptional organizational and communication skills. As the primary point of contact for the CEO, Financial Manager, and Marketing Manager, you will provide comprehensive administrative support to facilitate the smooth operation of corporate functions.This...

  • Corporate Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa Status Staffing Full time

    A recent professional profile photo is to accompany your applicationEMPLOYMENT TYPE : PermanentSECTOR : Corporate Assistant BASIC SALARY : Market related with benefitsSTART DATE : A.S.A.P / ImmediateREQUIREMENTS:Candidate must be able to handle confidential...

  • Corporate Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Persona Staff Full time

    Responsibilities:Manage corporate travel bookings, including flights, accommodation, and visas.Assist in marketing activities: event coordination, inventory management, and material distribution.Provide comprehensive administrative support, including scheduling, filing, and correspondence.Liaise with clients and manage executive...

  • Corporate Assistant

    5 days ago

    Cape Town, Western Cape, South Africa Persona Staff Full time

    Job Responsibilities:Manage corporate travel bookings, including flights, accommodation, and visas.Assist in marketing activities: event coordination, inventory management, and material distribution.Provide comprehensive administrative support, including scheduling, filing, and correspondence.Liaise with clients and manage executive...

  • Corporate Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Persona Staff Full time

    Key Responsibilities:Manage corporate travel bookings, including flights, accommodation, and visas.Assist in marketing activities: event coordination, inventory management, and material distribution.Provide comprehensive administrative support, including scheduling, filing, and correspondence.Liaise with clients and manage executive...

  • Corporate Assistant – Cape Town

    4 weeks ago

    Cape Town, Western Cape, South Africa Aim Personnel Services Full time

    Corporate Assistant Cape Town

  • Corporate Assistant

    6 days ago

    Cape Town, Western Cape, South Africa Star Personnel Recruitment (Pty) Ltd Full time

    Job Description:Star Personnel Recruitment (Pty) Ltd is seeking a highly skilled and organized Corporate Assistant to provide administrative support to the Marketing Manager, CEO, and Financial Manager. The successful candidate will be responsible for ensuring the smooth operation of corporate functions, facilitating communication, and aiding in the...

  • Corporate Assistant

    4 days ago

    Cape Town, Western Cape, South Africa Star Personnel Recruitment (Pty) Ltd Full time

    Blackheath CPT. Salary R14- R15k plus benefits. Discretionary December bonus. Working hours 08:00 to 16:00Overall Job Purpose:The Corporate Assistant will report and provide assistance to the Marketing Manager as well as provide comprehensive administrative support to the CEO and Financial Manager. The role is integral in ensuring the smooth operation of...

  • Corporate Project Manager Assistant

    5 days ago

    Cape Town, Western Cape, South Africa Lotus Hr And Recruitment Full time

    Lotus Hr And Recruitment is seeking an experienced Corporate Project Manager Assistant to join this progressive and expanding professional team for a 4-5 month contract.The ideal candidate will have extensive experience in project coordination and workflow processes, and have worked as an Executive Assistant at Exco level.KEY RESPONSIBILITIES:Develop project...

  • Corporate Secretary Assistant

    22 hours ago

    Cape Town, Western Cape, South Africa Oceana Group Limited Full time

    Job OverviewA career opportunity has arisen in the Oceana Group Limited for a highly motivated and detail-oriented Assistant Company Secretary. The role involves providing company secretarial services to a group of companies under the direction of the Group Company Secretary, ensuring all relevant statutory obligations are met. This is a fantastic...

  • Junior Administrative Assistant to Portfolio Body Corporate Manager

    4 weeks ago

    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    Junior Administrative Assistant to Portfolio Body Corporate ManagerSalary: R 10 000.00MilnertonLooking to start your career in property management with an opportunity to learn and grow? A boutique real estate agency, specializing in sales, rentals, and body corporate/sectional title management, is seeking a dedicated Junior Administrative Assistant to...

  • Executive Assistant

    3 days ago

    Cape Town, Western Cape, South Africa Star Personnel Recruitment Ltd Full time

    About the RoleWe are seeking a highly organized and experienced Corporate Assistant to join our team at Star Personnel Recruitment Ltd. The successful candidate will provide comprehensive administrative support to the CEO and Financial Manager, as well as assist the Marketing Manager in various tasks.Duties and ResponsibilitiesOrganise, controlling and...

  • Corporate Services Coordinator

    6 days ago

    Cape Town, Western Cape, South Africa Star Personnel Recruitment Ltd Full time

    Job Summary: We are seeking a highly organized and proactive Corporate Assistant to join our team at Star Personnel Recruitment Ltd. The successful candidate will provide administrative support to the CEO, Financial Manager, and Marketing Manager, ensuring the smooth operation of corporate functions.Responsibilities:Provide comprehensive administrative...

  • Corporate Actions Administrator

    3 weeks ago

    Cape Town, Western Cape, South Africa H&S Labour Brokers Full time

    Key Responsibilities: Manage the end-to-end process of corporate actions events, including communication with clients, issuers, and other relevant parties. Ensure timely and accurate processing of all related transactions, including entitlements, elections, and cash and/or stock movements. Review and interpret corporate actions announcements and circulars...

  • Corporate Attorney

    18 hours ago

    Cape Town, Western Cape, South Africa Hire Resolve Full time

    The role of the Senior Legal Advisor at Hire Resolve involves providing expert legal advice and support to our team. The successful candidate will have a strong background in corporate law, contract negotiation, and compliance.Responsibilities:Provide legal advice and support on a wide range of legal issues, including corporate governance, contract...

  • Corporate Administrator

    4 days ago

    Cape Town, Western Cape, South Africa Star Personnel Recruitment (Pty) Ltd Full time

    Job OverviewWe are seeking an experienced Corporate Assistant to provide comprehensive administrative support to the CEO and Financial Manager. The successful candidate will be responsible for ensuring the smooth operation of corporate functions, facilitating communication, and aiding in the management of various marketing, financial, and executive...