Personal Assistant

3 weeks ago

Johannesburg, South Africa Sanlam Full time

Who are we?
Sanlam Developing Markets [SDM] (a wholly-owned subsidiary of Sanlam Life Limited) is one of the top financial services providers in the South African entry-level and emerging middle market. It aims to understand the unique requirements of clients and offers a wide range of simple and affordable financial solutions that cover needs such as funeral insurance, savings for education, life cover and personal accident plans. In terms of the Sanlam Group Governance Policy, SDM is managed by the SA Retail Mass cluster, which is part of the Sanlam Life and Savings cluster within the Sanlam Group. The cluster focusses on retail products, as well as group schemes.
Job Purpose:
The Personal Assistant will provide administrative and organizational support to the Head of Alternative Distribution and the Head of Agency, ensuring that both Channel Heads can operate efficiently and effectively. The role requires a proactive individual with excellent time management, communication skills and attention to detail.
Output/Core Tasks:

- Proactively maintain appointment schedules by planning and scheduling meetings and travel arrangements.
- Manage calendars and prioritize tasks to maximize productivity for both Channel Heads.
- Prepare documents for meetings, including monthly reports and Power Point presentations.
- Draft minutes during meetings and ensure that actions from meetings are reported in a timely manner.
- Prepare payment requisitions for goods and services required by the Channel Heads.
- Arrange meetings, catering and all relevant logistical requirements.
- Communicate effectively with internal stakeholders and maintain professional relationships.
- Manage communication with external stakeholders as required.
- Receive and assist guests visiting the office.
- Perform general administrative and ad hoc duties as required by the Channel Heads.

Qualification:

- Matric (Grade 12) or NQF Level 4.
- Relevant tertiary qualification in administration or a related field is advantageous.
- Proven experience as a Personal Assistant or in a similar administrative role.

Experience and Knowledge:

- At least three years of work experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
- Strong understanding of business communication and correspondence
- Reservation Management
- Secretarial Support
- Administration
- Manages various Stakeholders queries and support

Personal Attributes
Communicates effectively - Contributing independently
Plans and aligns - Contributing independently
Action orientated - Contributing independently
Optimises work processes - Contributing independently
Build a successful career with us
We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters – Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as Mi Way and the Group Office – the group provides many opportunities for growth and development.
Core Competencies
Cultivates innovation - Contributing independently
Customer focus - Contributing independently
Drives results - Contributing independently
Collaborates - Contributing independently
Being resilient - Contributing independently
Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.
Our commitment to transformation
The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.

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