Expediting Administrator

Our Client is looking to employ a Expediting Administrator based in Vereeniging, Gauteng.

Objective of the Job:

Under the general direction of the Expediting Manager. You will be Responsible for the on-time delivery of Radio-actives and general equipment through the co-ordination of Utilising key tools (such as TIMS) and ensuring that relevant Regulatory and Legal reporting and documents are completed in a satisfactory way so dispatching can be carried out efficiently and effectively.

Qualifications and Experience:

- Grade 12 minimum with tertiary education in Business Administration / Logistics Diploma or Degree
- SAP One experience (Inherent Requirement)
- Excellent MS Office skills, particularly Excel at an Advanced level
- Strong knowledge and experience of administrative processes
- Excellent communication, interpersonal, team, and organisational skills
- Demonstrates a high degree of integrity and discretion
- Responsive team player with the initiative to work in a fast-paced environment
- Logistics experience (Exports and Imports)
- 3 years' experience in a similar working environment

Key Responsibilities:

- Expediting:

- Order Tracking: Monitor the progress of orders, shipments, or projects to ensure they stay on schedule and meet delivery deadlines.

- Communication: Maintain regular communication with suppliers, vendors, and internal teams to track order status, resolve issues, and provide delivery updates.

- Prioritization: Assess the urgency and importance of orders or projects and prioritize them accordingly to meet customer requirements.

- Supplier Coordination: Coordinate with Buying, suppliers, and vendors to expedite production or delivery, including negotiating faster production schedules or shipping options.

- Documentation: Ensure all necessary documentation (purchase orders, invoices, shipping documents) is accurate to facilitate the smooth flow of goods.

- Quality Assurance: Collaborate with quality control teams to ensure expedited products or services meet quality standards and specifications.

- Problem Resolution: Identify and address any issues that may delay orders, such as production delays, supply shortages, or transportation problems.

- Customer Communication: Keep customers informed about the status of their orders and address any changes in delivery dates or inquiries.

- Process Improvement: Continuously assess and improve expediting processes to increase efficiency and reduce last-minute rush orders.

- Collaboration: Work closely with departments such as procurement, logistics, and production to ensure a seamless flow of information and materials.

- Compliance: Ensure all expediting activities adhere to relevant laws, regulations, and company policies.

- Drive on-time delivery to customers.

- Order Management:

- Receive sales orders from customer service and ensure delivery dates and dispatch information are correct.

- Send order confirmations to customers and update the open orders sheet.

- Communicate with Internal Sales and customers regarding order status.

- Coordinate with stores to ensure goods are dispatched on time.

- Work with Buying, goods receiving, and pre-packaging teams to get goods to stores.

- Collaborate with Dispatch to get goods to customers.

- Logistics Coordination:

- Maintain clear communication with all departments during order expediting.

- Manage Source Loading and collection lists (TIMS).

- Coordinate with customers/logistics to ensure that projectors or transport containers for shipping isotopes are ready.

- Sales & Customer Service:

- Participate in forecasting & planning for future orders.

- Manage isotope supply and invoicing of container movements and penalties.

- Prepare export documentation for isotopes and general equipment.

- Handle invoicing of isotope and general equipment orders.

- Additional Responsibilities:

- Oversee loan demo hire and maintain CMS profiles.

- Manage DU waste and safeguard reporting.

- Conduct IMS stock take variance reporting.

- Provide regular updates on the status of orders.

Behavioral Attributes:

- Self-motivated and disciplined
- Results-driven
- Customer-focused
- Approachable
- Team player
- Calm under pressure
- Attention to detail
- Safety conscious
- Professional

If you are not contacted within 10 working days, please consider your application unsuccessful.