Administrative Support Specialist

3 days ago


Durban, KwaZulu-Natal, South Africa Yellosa Full time

Job Overview:

Yellosa seeks an experienced and skilled Administrative Support Specialist to provide high-level support to our Chief Executive Officer (CEO). This is a unique opportunity for a professional who thrives in a fast-paced environment and is committed to delivering exceptional results.

Responsibilities:

  1. Administration Support
    • Manage the purchasing authorisation process from submission of Purchase Orders Requisitions (PORs) to handover of signed invoices for payment.
    • Coordinate travel arrangements for the CEO, including domestic and international trips, as well as events and conferences.
    • Arrange and manage foreign exchange transactions linked to international travel.
    • Provide ad hoc personal bookings and searches for the CEO.
    • Contribute to the development and implementation of administrative standards, policies, and practices within the organisation.
  2. Secretarial Support
    • Communicate directives and information from the CEO to executives, managers, and other stakeholders within the organisation.
    • Screen and direct incoming calls, visitors, mail, and email.
    • Maintain accurate files, records, calendars, and diaries.
    • Control access to confidential documents, such as contracts and Service Level Agreements (SLAs).
    • Demonstrate excellent verbal and written communication skills in English and Afrikaans.
    • Show ability to act decisively and urgently when required.
    • Possess a high level of emotional intelligence and interpersonal skills.
    • Show potential to establish and develop well-aligned teams.
    • Demonstrate suitably-developed computer literacy and skills.
    • Display appropriate business acumen and entrepreneurial aptitude.
    • Exhibit strong problem-solving skills.
    • Show creativity.
    • Demonstrate exceptional attention to detail.
  3. Accountability and Communication
    • Maintain established standards, practices, policies, and procedures.
    • Show ability to make informed business decisions at an operational level.
    • Be responsible for all activities related to the position.
    • Ensure effective escalation procedures are in place.
    • Oversee the company credit card.
    • Maintain transparent, responsive, and open communication within the organisation.
    • Respond to emails within 24 hours.
    • Provide guidance to colleagues via phone or in-person as needed.
    • Engage in good communication with management and subordinates.

Requirements:

  • At least [X] years of experience in a similar role.
  • Excellent organisational and time management skills.
  • Strong analytical and problem-solving abilities.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficient in Microsoft Office applications and other relevant software.

Benefits:

  • A competitive salary package.
  • Ongoing training and development opportunities.
  • A dynamic and supportive work environment.


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