Administrative Support Specialist
3 days ago
Job Overview:
Yellosa seeks an experienced and skilled Administrative Support Specialist to provide high-level support to our Chief Executive Officer (CEO). This is a unique opportunity for a professional who thrives in a fast-paced environment and is committed to delivering exceptional results.
Responsibilities:
- Administration Support
- Manage the purchasing authorisation process from submission of Purchase Orders Requisitions (PORs) to handover of signed invoices for payment.
- Coordinate travel arrangements for the CEO, including domestic and international trips, as well as events and conferences.
- Arrange and manage foreign exchange transactions linked to international travel.
- Provide ad hoc personal bookings and searches for the CEO.
- Contribute to the development and implementation of administrative standards, policies, and practices within the organisation.
- Secretarial Support
- Communicate directives and information from the CEO to executives, managers, and other stakeholders within the organisation.
- Screen and direct incoming calls, visitors, mail, and email.
- Maintain accurate files, records, calendars, and diaries.
- Control access to confidential documents, such as contracts and Service Level Agreements (SLAs).
- Demonstrate excellent verbal and written communication skills in English and Afrikaans.
- Show ability to act decisively and urgently when required.
- Possess a high level of emotional intelligence and interpersonal skills.
- Show potential to establish and develop well-aligned teams.
- Demonstrate suitably-developed computer literacy and skills.
- Display appropriate business acumen and entrepreneurial aptitude.
- Exhibit strong problem-solving skills.
- Show creativity.
- Demonstrate exceptional attention to detail.
- Accountability and Communication
- Maintain established standards, practices, policies, and procedures.
- Show ability to make informed business decisions at an operational level.
- Be responsible for all activities related to the position.
- Ensure effective escalation procedures are in place.
- Oversee the company credit card.
- Maintain transparent, responsive, and open communication within the organisation.
- Respond to emails within 24 hours.
- Provide guidance to colleagues via phone or in-person as needed.
- Engage in good communication with management and subordinates.
Requirements:
- At least [X] years of experience in a similar role.
- Excellent organisational and time management skills.
- Strong analytical and problem-solving abilities.
- Ability to maintain confidentiality and handle sensitive information.
- Proficient in Microsoft Office applications and other relevant software.
Benefits:
- A competitive salary package.
- Ongoing training and development opportunities.
- A dynamic and supportive work environment.
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