Supply Chain Manager

2 weeks ago

Port Elizabeth, Eastern Cape, South Africa Staff Solutions Recruitment Full time
Procurement Manager Job Description

Job Summary: We are seeking a highly skilled Procurement Manager to join our team at Staff Solutions Recruitment. The successful candidate will be responsible for ensuring a reliable flow of materials in accordance with set quality standards and optimum price to production, satisfying the production plan.

Key Responsibilities:
  • Ensure a reliable flow of materials in accordance with set quality standards and an optimum price to Production to satisfy the production plan.
  • This includes the activity of constantly reviewing the stock-holding, minimum order quantity and re-order levels to ensure stock-holding is sufficient to meet the production plan and taking ultimate responsibility for stock levels in the warehouse.
  • Assist Creditors Department with payment queries.
  • Negotiate prices and terms of delivery for production materials and consumables.
  • Draw up supply agreements where necessary.
  • Monitor supplier performance and co-ordinate corrective action where necessary.
  • Contract administration and execution.
  • Evaluate and implement the right sourcing strategies for all purchasing activities.
  • Run new projects for the procurement department.
  • Manage and control the MRP system on SAP, by running exception reports to ensure accuracy of purchase orders.
  • Design and implement a Procurement Order control system, to allow the management of Working Capital in line with budget.
  • Design and implement supplier performance and tracking reports in line with Quality Assurance / Vendor Management.
  • Design and implement best practices to be GMP and audit compliant.
  • Prepare monthly reports and status update of cost saving projects.
  • Identify alternative cost-effective sources of raw materials and component.
  • Manage the individual cost saving projects ensuring they are always going forward.
  • Manage the relationships between the different departments to ensure testing and approval happens timeously.
  • This activity must be managed systematically and be documented.
  • Ensure Forecasting completed and submitted to suppliers on a monthly basis.
  • Adherence to safety, health, and environment regulations as well as ensuring the availability and adherence to PPE requirements. Proactively act to prevent any possible safety incidents in area of responsibility.
  • From time to time carry out other jobs within the department / factory, which are consistent with the grade, qualification and training of the incumbent.

Budget and Cost Control:
  • Control and optimise the cost within the department.
  • Set quality and performance KPIs for the department and monitor the departmental performance on a defined frequency.
  • Continuously improve processes to introduce World Class Manufacturing practices within the business.
  • Identify opportunities for productivity and efficiency improvements.

People Management:
  • Manage all personnel in the department and provide ongoing performance feedback to staff as and when required.
  • Ensure that all personnel in the department is developed and trained as required by the various job functions.
  • Ensure best working practices within the department.
  • Set quality and performance KPIs for the department and monitor the departmental performance on a defined frequency.

Quality Management:
  • Oversee the development, implementation of and the adherence to the Quality Management System for the department.
  • Ensure compliance to all QM controlled processes and documents.
  • Represent the department during inspections and audit.

Job Requirements:
  • B Com Materials Management/ Production Planning.
  • Minimum 5 years procurement management experience is required.
  • Pharmaceutical Industry preferable.
  • Ability to compile and review supply agreements (including Commercial Law understanding).
  • Manage and control the MRP system on SAP.
  • Understand Incoterms and customs regulations.
  • Ability to review and negotiate sea and air freight tenders.
  • Computer literacy required, including SAP, Excel, Word and Outlook 365.

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