Administrative Support Specialist

15 hours ago


Cape Town, Western Cape, South Africa Cape Union Mart Group Full time

Cape Union Mart Group is seeking an Administrative Support Specialist to join their team in the Outdoor Equipment Department.

Job Description:

The key role of this position is to assist Buyers and Planners with day-to-day product and planning administration, ensuring timely order handovers and deliveries from international and local suppliers.

Key Responsibilities:
  • Loading and amending of orders
  • Sending orders to suppliers
  • Managing timeous order handover and deliveries
  • Updating buying administrative documentation
  • Maintaining and updating Excel sheets
  • Adding, maintaining, and updating product details on various systems
Sample Management:
  • Manage the sending and receiving of parcels to suppliers
  • Manage the sample room; ensure samples are housed in an organized manner
  • Manage any stock between Head Office and Distribution centre
  • Manage the Buyers warehouse stock-take
Sample Sale Preparation:
  • Assist in prepping samples for sample sale
  • Send left-over samples to outlet stores and charity after sample sale
  • Pull necessary reports to manage sample movement for sample sale
Mark-downs and Price Adjustments:
  • Action mark-downs and price adjustments as advised by planning team
  • Forward markdowns and price adjustments communications to stores
Bar-code Approval Process:
  • Approve bar-codes received electronically (layout and information)
  • Test and approve bar-codes sent from suppliers and send communication to suppliers
Filing System Management:
  • Manage and maintain clear and concise filing systems in the merchandise department
Work Experience Required:
  • Administrative experience required
  • Candidates with 1-2 years' experience in a similar role will be given preference
Formal Qualifications Required:
  • Grade 12 / Matric
  • Relevant tertiary degree (advantageous)
Job Related Knowledge:
  • Microsoft Office proficiency (Word, Excel, PowerPoint, and Outlook)
Job Related Skills:
  • Verbal and written communication
  • Analytical thinking
  • Problem solving
  • Time management
  • Strong administrative skills

Own reliable transport required

Key Competencies:
  • Self-leadership
  • Team collaboration and passion
  • High energy and drive
  • Proven planning and time management skills
  • Proactivity

Please note: The Cape Union Mart Group is committed to transformation. Appointments and promotions will be made based on candidates who best meet the requirements for the position. Preference will be given to candidates who will enhance the diversity of the team, aligned to our Employment Equity plan.



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