Human Resources Coordinator

5 days ago


Johannesburg, Gauteng, South Africa Ogilvy South Africa Full time
Job Description

Ogilvy South Africa is seeking a highly organized and detail-oriented Human Resources Administrator to support our dynamic team. The ideal candidate thrives in a fast-paced environment, managing HR processes with precision and accuracy.

About the Role
  • This role is responsible for managing a wide range of HR administrative tasks, including management of the freelancer process, onboarding and offboarding of employees, and general HR support.
  • The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong commitment to accuracy.
Key Responsibilities:Freelancer Management:
  • Manage the entire freelancer lifecycle, from onboarding to offboarding.
  • Generate contracts, manage onboarding documentation, and share information with payroll.
  • Engage Business Technology regarding systems access for freelancers.
  • Follow-up on freelancer invoices and timesheets.
  • Ensure completion of mandatory WPP courses for long-term freelancers.
Offboarding:
  • Manage the offboarding process for permanent employees & freelancers.
  • Initiate system terminations and access revocations.
  • Manage the return of company assets.
  • Prepare certificates of service.
Leave Administration:
  • Conduct final leave approvals on the automated leave system (ESS).
  • Assist employees with ad hoc leave queries.
General HR Support:
  • Assist with new hire orientation and first-day logistics.
  • Ensure new joiners have the necessary equipment, access, and resources on their first day.
  • Prepare long service anniversary and birthday/anniversary communications.
  • Resolve technical issues for system users by engaging with Business Technology and WPP IT.


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