Supply Chain Administrative Specialist

3 weeks ago

Cape Town, Western Cape, South Africa Woolworths Full time

About the Role

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Woolworths is seeking a highly organized and proactive Supply Chain Administrative Specialist to support the Procurement team in achieving their goals.

The successful candidate will provide administrative support to the Buyer, ensuring the smooth running of the department. This includes performing essential administrative tasks, communicating with suppliers, and facilitating weekly reconciliations.

Main Responsibilities

  • Perform administrative tasks, including document management and report preparation, to support the team's operations.
  • Communicate daily with suppliers to coordinate product availability and facilitate weekly reconciliations.
  • Liaise with buyers and planners to ensure product supply meets demand, initiating corrective actions as needed.
  • Support the commercial team with general administrative tasks, including price and pack updates for suppliers.
  • Prepare departmental reports, presentations, and supporting documents across Excel, Word, and PowerPoint.
  • Conduct market comparisons, update promotional calendars, and assist in managing departmental operating expenses.
  • Ensure timely follow-up on outstanding issues stemming from meeting minutes.
  • Coordinate logistics for meetings, including room bookings, travel arrangements, and parking.
  • Compile, update, and maintain organized supplier files.
  • Support monthly commercial presentations, contract preparations, and trading terms documentation.
  • Manage ad-hoc queries and perform other administrative duties as they arise, including critical tasks during events.

Requirements

  • Minimum of two years of relevant administrative experience, preferably within a retail or commercial environment.
  • Diploma or Matric (Grade 12) qualification required.
  • Proficiency in Microsoft Office Suite, with strong skills in Excel, PowerPoint, and Word.
  • Familiarity with COGNOS, CAM, JDA, and Oracle systems is advantageous.
  • Basic understanding of retail accounting practices, including expense management and reconciliation.
  • Foundational knowledge of buying and planning principles within a retail or supply chain setting.

What We Offer

  • An estimated annual salary of R350,000 - R450,000, commensurate with experience.
  • A dynamic and supportive work environment with opportunities for growth and development.
  • Competitive benefits package, including medical aid, retirement fund, and paid leave.

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