Programme Coordinator

1 month ago

Sandton, South Africa TalentCru Full time
Job Title: Programme Coordinator

Are you a highly organized and detail-oriented individual with excellent communication skills? Do you have experience in coordination and planning? We are seeking a Programme Coordinator to join our team at TalentCru.

Key Responsibilities:
  • Coordinate governance structures to ensure operational efficiency and impact.
  • Assist the team in planning and coordination of information to optimize workflow procedures.
  • Provide administrative support to the team to ensure efficient running of the office.
  • Be the point of reference for all queries, requests, or issues and be an integral part of the unit.
Qualifications:
  • Degree in Economics, Public Policy, Business, or Engineering.
  • Honours degree or international qualifications will be an advantage.
Experience:
  • 4-8 years of experience in a similar role.
  • Previous work experience in government (5+ years) and private sector (4+ years).
  • Demonstrable experience working with high-level officials, government employees, private sector professionals, and C-suite and finance professionals.
  • Evidence of previous coordinating roles fulfilled.
  • Understanding of the JET investment and implementation plan.
  • Understanding of global decarbonization agenda and SA role.
  • Understanding of government processes and how to navigate.
  • Understanding of contracting and institutional agreements.
  • Previous experience working with government departments such as Department of Trade, Industry and Competition, Department of Transport, National Treasury, Presidency, and Department of Environmental Affairs.
  • Exposure to a broad range of industries including but not limited to automotive, energy, science, and research, green hydrogen, electric vehicles, etc.
  • Effective, versatile, and action-oriented.
Financial / Shareholder Returns:
  • Process the department's expenditure and/or invoices.
  • Keep appropriate records and regularly report on expenditures.
  • Actual vs Budget monitoring and reporting.
Internal / Operational Processes:
  • Guide and coordinate meetings and workshops with key stakeholders of the NEV council, workstreams, and others (funders, international organizations, foreign offices).
  • Create and maintain guidelines of conduct for meetings. Ensure guidelines are approved and periodically reviewed.
  • Ensure effectiveness of councils and workstream and other meetings.
  • Responsible for agendas for meetings.
  • Responsible for preparing meeting minutes (within 7 calendar days of meetings).
  • Responsible for preparing annual meeting calendars (1 month before the new calendar year).
  • Support the Programme lead and the JET PMU functions such as stakeholder management, communications, events organization, and marketing activities, reporting, consultant appointments.
  • Manage records and data for the Just Energy Transition (JET) Investment Plan (IP) for NEV GH Implementation program.
  • Continually improve the process of coordination with stakeholders.
  • Support Workstream lead organizations with secretariat functions.
  • Assist in the preparation of presentations for meetings.
  • Maintain organogram of program structure.
  • Support the NEV and GH2 council chairperson.
  • Responsible for stakeholder data base.
  • Track action items and report of status at meetings.
  • Alert Programme lead of action items off-track.
  • Supports technical expert panels/advisory bodies with secretariat functions.
Customer Focus Stakeholder Management:
  • Provide professional administrative support to the team.
  • Provide an efficient customer service to both internal and external customers.
Learning, Leadership People Growth:
  • Manage own development to enhance own competencies.
  • Participate in knowledge sharing in the team, such as ESRR trends and due diligence time requirements, lessons learnt, etc.
  • Solutions Driven, Accountability and Innovativeness.
Technical/Functional Competencies:
  • MS 360 suite (MSword, MSExcel, MSPowerpoint, MSTeams).
  • Data management and dashboards.
  • Presentation skills.
  • Attention to detail.
  • Excellent time management skills.
  • Ability to multi-task.
  • Good verbal and written communication skills.
Behavioural Competencies:
  • Interpersonal skills.
  • Good ethics, integrity, and high level of professionalism.
  • Confidentiality because of the nature of the work.
  • Communication skills (both written and verbal).
  • Ability to multi-task and thrive under work pressure.

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