Accounting Specialist
1 week ago
Position Overview
The role involves the precise handling of incoming invoices and ensuring compliance with established financial policies and procedures.
Key Responsibilities
1. General Accounting Duties
- Execute monthly and occasional journal entries
- Accurately record cost allocation entries
- Generate accrual journals
- Properly account for prepayments
- Prepare monthly balance sheet reconciliations for oversight and approval
- Compile reports and analyses as necessary
- Adhere to month-end and other reporting timelines
- Support additional month-end and reporting obligations
- Process foreign currency invoices correctly
- Handle any other transactions as required
2. Cash Management and Banking
- Reconcile cashbooks for four entries
- Develop weekly cash flow reports
- Prepare monthly cash flow forecasts and requirements as needed
- Compile monthly payment forecasts (creditor listings)
- Facilitate payment authorization runs in accordance with policy
- Identify and resolve reconciling items on cash flow
- Supplier Payments:
- Submit only validated and authorized invoices/costs for payment
- Load balances for supplier payments post-approval of creditor reconciliations
- Ensure timely payments to suppliers per creditor account terms
- Process only invoices that have been validated for payment (unless an advance payment is authorized)
- Only input valid and authorized payments into the banking application
- Accurately enter supplier banking details, payment amounts, and references in the banking system as required
3. Petty Cash Management
- Disburse petty cash for approved requisitions/requests
- Reconcile petty cash weekly using the approved template/format
- Process petty cash transactions accurately and within deadlines on a weekly basis
4. Intercompany Transactions
- Ensure all intercompany balances are reconciled with counterparties at month-end
- Obtain intercompany confirmations
- Complete any necessary re-invoicing to other intercompany entities (including raising POs if needed)
- Request account statements from active suppliers at least monthly
- Conduct monthly creditor reconciliations
- Request outstanding invoices from intercompany vendors in a timely manner for payment processing
- Ensure invoices/credit notes are not duplicated in the accounting software
- Prevent duplicate payments of invoices
- Ensure compliance of all captured invoices with legal requirements
- Match supporting documents to expense claims within 24 hours of receipt
- Revalue foreign currency intercompany loans as appropriate
5. Additional Responsibilities
- Report any suspicious or potentially fraudulent transactions to the Financial Manager, CFO, Managing Director, or through valid reporting channels as per policy
- Accurately fulfill all filing and document storage requirements as necessary
- Adhere to established processes and procedures
- Comply with finance department protocols
- Assist the treasury department by accurately:
- Confirming bookings on the payment box
- Processing walk-in customer payments, including cash
- Addressing customer finance inquiries via telephone
- Maintain professional working standards, ensuring confidentiality and a strong work ethic
Job Requirements
- Grade 12
- Minimum of 5 years' experience in bookkeeping
- Accounting or bookkeeping qualification
- Basic accounting knowledge
- Proficient in computer applications
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