Executive Support Specialist

2 weeks ago


Johannesburg, Gauteng, South Africa Waxit Franchise Holdings Pty Ltd Full time
Job Summary

We are seeking an experienced Executive Support Specialist to provide high-level administrative and operational support to our CEO and COO. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, and assisting with special projects.

Main Responsibilities:
  1. Calendar & Schedule Management:
    Organise and maintain the Executive's schedule, including meetings, appointments, and travel arrangements.
  2. Administrative Support:
    Prepare reports, presentations, and documents for internal and external meetings, as well as maintain and organise confidential records and documents.
  3. Communication & Correspondence:
    Draft and manage professional correspondence, emails, and business documents, while acting as a key point of contact for internal and external stakeholders.
  4. Meeting & Event Coordination:
    Arrange and coordinate meetings, ensuring all necessary materials and logistics are prepared, and take minutes, track action items, and follow up as needed.
  5. Travel & Expense Management:
    Arrange domestic and international travel, including flights, accommodations, and itineraries, and process expense reports and ensure timely reimbursements.
  6. Project & Office Management:
    Assist in new store development projects and business initiatives to support company growth, and maintain office systems, records, and supplies.

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