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Operations Administrator

1 week ago


Centurion, Gauteng, South Africa SKG Properties Full time

Key Responsibilities

  1. General maintenance administration
  2. Create purchase orders
  3. Provide maintenance support to the company with the administration and coordination of maintenance activities
  4. Gather invoices, statements, reports, personal details, documents, and information from suppliers and other departments
  5. Review, file, store, and organize documents, reports, and information to optimize swift and accurate capturing, database management, and information storing
  6. Enter and update information on relevant databases
  7. Ensure data is backed up
  8. Provide feedback to ensure the accuracy of information received and submitted
  9. Capture job cards and create job card numbers
  10. Request and capture quotations with approved suppliers on the correct platforms following the correct procedures
  11. Request and ensure proper approval for received quotations
  12. Capture orders on the relevant platform for approvals from the relevant section
  13. Record and document all quotations, orders, approvals, purchases as per procedures for accuracy and transparency
  14. Follow up on outstanding quotations and orders
  15. Update the correct platform with information pertaining to all quotation and order requests for ease of access and accuracy
  16. Fast track all orders and follow up regularly to ensure a conducive turnaround time
  17. Contact suppliers for emergency repairs, ensuring all procedures are followed correctly
  18. Perform general/ad hoc duties assigned from time to time
  19. Submit monthly reports on administrative maintenance matters