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Procurement Operations Coordinator

2 weeks ago

Umhlanga, KwaZulu-Natal, South Africa Winning Form Group Full time

Job Overview:

We are looking for a highly skilled Procurement Operations Coordinator to join our team at Winning Form Group. This role plays a critical part in sourcing and procuring products and services, ensuring optimal pricing, supplier selection, quantities, specifications, and lead times to meet the company's operational requirements.

About the Job:

The Procurement Co-Ordinator role requires strict adherence to internal controls, while upholding ethical standards and avoiding conflicts of interest, bribery, and kickbacks. The incumbent will contribute to achieving the company's strategic objectives by providing accurate and timely reports on a daily, weekly, and monthly basis, supporting informed decision-making, and ensuring full compliance with company policies and procedures.

Key Responsibilities:

  • Process and issue purchase orders based on approvals.
  • Ensure that all purchase orders are accurate, complete, and comply with internal policies.
  • Track the status of open orders and follow up with suppliers to ensure timely delivery.
  • Assist in identifying and evaluating suppliers based on cost, quality, and reliability.
  • Communicate with suppliers to request quotes, confirm orders, and resolve any issues related to deliveries or invoicing.
  • Assist in monitoring inventory levels to ensure an adequate supply of materials and avoid stockouts.
  • Coordinate with warehouse staff to ensure smooth flow and storage of goods.
  • Maintain accurate procurement records, including supplier information, contract details, and order histories.
  • Update and manage the procurement database, ensuring timely and accurate information is available for reporting.
  • Coordinate with the finance department to ensure timely payment to suppliers.
  • Assist in preparing reports on procurement activities, including budget forecasts, purchase order status, and supplier performance.
  • Track procurement metrics and suggest improvements based on data analysis.
  • Ensure procurement activities are compliant with company policies, legal requirements, and industry standards.
  • Manage BEE-compliant suppliers as per the company's BEE strategy and maintain a supplier base that meets required BEE ratings.
  • Work closely with other departments, such as finance, warehousing, sales, and operations, to ensure the smooth flow of procurement processes.
  • Provide support to the Line Manager and collaborate with the sales administration team.
  • Assist with Ad Hoc tasks as required.

Requirements:

  • A minimum of 1 -2 years' experience within a procurement, purchasing, or administrative support roles.
  • Must have a valid South African driver's license.
  • Proficiency in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).

What We Offer:

  • A competitive salary package.
  • Ongoing training and development opportunities.
  • A dynamic and supportive work environment.
  • The opportunity to work with a talented team.

How to Apply:

If you are a motivated and experienced professional looking for a new challenge, please submit your application, including your resume and a cover letter outlining your qualifications and experience.

Only applications from suitable candidates will be considered. Please note that should you not be contacted within 30 days, kindly consider your application to be unsuccessful.