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Administrative Support in HR Department

1 week ago

Cape Town, Western Cape, South Africa Camino Recruit Full time
About This Opportunity

We are seeking a highly skilled and experienced Human Resource Administrator to join our team. The successful candidate will be responsible for providing administrative support in our busy HR department, ensuring the smooth operation of our business.

This is an excellent opportunity for someone who is looking to take their career to the next level and work with a reputable recruitment agency. If you have the skills and experience required for this role, please apply now.

Responsibilities
  • Recruitment and Onboarding: Organise, plan, and conduct the full recruitment and onboarding process from start to finish for wage staff and seasonal workers.
  • Probationary Interviews and Reporting: Conduct probationary interviews and report on findings for supervisory positions.
  • Job Maintenance and Updates: Perform regular/yearly maintenance checks and update job descriptions and advertisements to ensure alignment with changes in business needs and requirements through a collaborative and pro-active approach.
  • Job Grading Committee Meetings: Assist with scheduling and preparation of Job grading committee meetings.
  • Job Grading: Participate in job grading of positions where applicable.
  • Employee Relations and Compliance: Advise supervisors, managers, and employees on employee relations matters in line with HR policies and procedures.
  • Staff Education and Communication: Conduct regular toolbox talks to inform and educate staff on all employee matters, changes within the business, and policies.
  • Site Visits and Stakeholder Engagement: Conduct site visits and arrange for stakeholders' meetings to pro-actively identify business needs or issues requiring HR support, streamlining processes to improve production efficiencies.
  • Grievance Handling: Assist with preparation and coordination of hearings/grievances proceedings.
  • Case Management: Accurate recording of all cases on the relevant HR information systems.
  • Whistle-blowing Mechanisms: Monitoring and reporting of whistle-blowing mechanisms as per set schedule for action.
  • Internal Communication: Build and maintain open consistent communication throughout all channels.
  • Reporting and Compliance: Ensure accurate capturing and submission of SAQ's, SIZA, WSP, IOD, and EE Reports.
  • Audit Support: Assist with preparation for SIZA and DOL audits.
  • Learning and Development Programs: Responsible for planning, scheduling, coordinating, recordkeeping, and tracking compliance of all statutory training as per plan.
  • Training Budget Planning: Assist with compiling annual training needs analysis for budget.
  • Training Records: Report and log training needs identified from performance reviews per department.
  • Annual Reports: Prepare WSP & ATR report for yearly submission.
  • Performance Evaluation: Coordinate and capture performance scores of fortnightly employees for calculation of annual production.
  • Employee Recognition and Engagement: Assist with the coordination of employee events (Long service awards, retirements, and any other related employee events).
  • HR Systems and Reporting: Prepare and report monthly on IOD, Absenteeism, EE movements, disciplinaries, expenses, etc.
  • HR Administrative Tasks: Ensure all administrative processes relating to employment, terminations, leave, IOD's, EE, accounts, disciplinaries are accurately and timeously updated, processed in line with business practices.
  • Compliance and Governance: Report any noncompliance to policies and procedures and remedies.
  • Employee Data Management: Maintenance of new and existing employee data on relevant HR information systems.
  • Employee Welfare and Transport: Coordinate welfare and ad-hoc transport requests for employees.
  • Invoicing for External Training: Administration of invoicing for external training providers.