Senior Administrative Associate

4 days ago


Cape Town, Western Cape, South Africa Nampak Full time

We are seeking an exceptional Senior Administrative Associate to join our team at Nampak in Cape Town, Western Cape, South Africa.

About the Role

This is a key position that requires a highly skilled and experienced individual to provide administrative support to our high-level executives. The successful candidate will be responsible for managing calendars, appointments, and meetings, coordinating travel arrangements, and acting as the primary point of contact between the CEO and/or CFO and internal/external stakeholders.

Key Responsibilities

  • Manage the CEO and CFO's calendars, appointments, and meetings, ensuring optimal time management and minimizing conflicts.
  • Coordinate travel arrangements, including flights, accommodation, and itinerary planning, taking into account the needs of senior executives.
  • Act as the primary point of contact between the CEO and/or CFO and internal/external stakeholders, handling inquiries and providing timely responses.
  • Screen emails, calls, and messages, prioritizing and responding as needed, maintaining confidentiality and professionalism.
  • Manage expense claims on behalf of the Executives – submission, approval, ensuring accurate and efficient processing.
  • Work closely with Investor Relations Manager to prepare for meetings and roadshows, developing high-quality reports and presentations.
  • Coordinate travel arrangements for non-executive directors, arranging transportation and accommodations as needed.
  • Handle confidential information with discretion and professionalism, upholding the trust placed in this role.
  • Prepare high-quality reports, presentations, and correspondence on behalf of the CEO and/or CFO, utilizing excellent writing and communication skills.
  • Provide administrative support to the CEO and CFO, ensuring smooth day-to-day operations.

Requirements

  • Higher Certificate in Business Administration or equivalent, demonstrating strong administrative expertise.
  • Proficient in Microsoft Office suite, with advanced skills in Excel, Word, and PowerPoint.
  • Experience in managing multiple priorities, administrative coordination, and logistics, with a proven track record of success.
  • Well-organized, detail-oriented, and able to multitask with great follow-up skills, ensuring seamless execution of tasks.
  • Strong written and verbal communication skills, with the ability to craft compelling reports and presentations.


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