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Administrative Assistant
4 weeks ago
We are seeking a highly organized and proactive individual to join our team as a Receptionist / Personal Assistant. As the first point of contact for our clients, you will play a crucial role in ensuring the smooth operation of our office.
Key Responsibilities:
- Greet and assist visitors, clients, and employees in a professional and friendly manner
- Answer and direct phone calls, take messages, and respond to inquiries via email and in person
- Manage calendars for executives and schedule meetings, ensuring all necessary arrangements are made
- Provide administrative assistance, including drafting correspondence, preparing reports, and maintaining filing systems
- Maintain and update databases and records accurately
- Monitor and order office supplies as needed, ensuring the office is well-stocked
- Coordinate travel plans and accommodations for staff as required
- Handle sensitive information with discretion and maintain confidentiality at all times
- Assist in the organization of events, meetings, and other office activities
- Work closely with other team members to support office operations and enhance workflow efficiency
Requirements:
- Matric certificate
- Fluent in Afrikaans and English
- Valid driver's license and own vehicle
- 3-5 years of experience in a similar role
- Computer literate
- Office administration experience
Skills:
- Problem-solving skills
- Ability to work under pressure
- Professional telephone etiquette
- Customer service orientated
- Task orientated
- Communication skills
Remuneration:
R 7 500 - R 10 000 Basic per month
Important Notes:
- Applications close 23 October 2024
- If you do not receive feedback within 14 days, your application is unsuccessful
- Only applications submitted via the Ditto Jobs platform will be considered
- Only candidates who meet all our client's minimum requirements will be contacted
