Senior MICE Project Coordinator
1 week ago
We are a leading travel company in South Africa, renowned for providing comprehensive travel solutions. Our extensive network, cutting-edge technology, and commitment to excellence enable us to deliver exceptional experiences across corporate, leisure, and MICE sectors.
Job SummaryWe seek a highly organized and experienced Senior MICE Project Coordinator to lead the planning, coordination, and execution of high-quality corporate events, conferences, exhibitions, and incentive programs. This role requires a professional with strong organizational abilities, extensive experience in MICE logistics, and a proactive approach to delivering exceptional client experiences while adhering to budgets and timelines.
Key Responsibilities:- Manage the full lifecycle of MICE projects from conception to execution, ensuring seamless event execution through meticulous preparation and oversight.
- Oversee venue selection, transportation, accommodations, catering, and on-site operations, aligning event strategies with client objectives and company goals.
- Independently manage logistics for meetings, conferences, and events, creating detailed project timelines, budgets, and contracts.
- Track and control event expenses to stay within budget, handling pricing, invoicing, supplier payments, and financial reporting.
- Identify cost-saving opportunities while maintaining quality, ensuring all events comply with company policies and client guidelines.
- Foster positive relationships with clients, suppliers, and internal teams, communicating effectively to ensure client satisfaction and goal alignment.
- Resolve any service issues with vendors and escalate when necessary, managing and maintaining accurate data in project management systems like Qondor/AGM.
- Ensure all events comply with company policies and client guidelines, preparing post-event reports, evaluations, and recommendations for improvement.
- Qualifications and Requirements:
- Education: Matric and a Diploma in Travel and Tourism or a relevant qualification.
- Experience: Minimum of 5 years in a MICE/travel environment, with at least 3 years in a MICE-specific role managing logistics.
- Proven track record in meetings, events, and conferencing.
- Technical Skills: Proficient in Excel and project management tools.
- Other: Own car and valid drivers license.
The estimated salary for this position is R360,000 per annum.
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