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Administrative Coordinator

2 weeks ago

Cape Town, Western Cape, South Africa Faircape Group Full time

Faircape Group is a leading company in the industry, offering a wide range of services including healthcare, retirement holdings, telecommunications, and infrastructure management.

FMS Property Managers is a well-established property management company, overseeing over 80 sectional title schemes and homeowner associations.

We are looking for a highly skilled and organized Financial Administrator to join our team. The ideal candidate will be responsible for managing various financial tasks, including credit control, billing, levy clearance, and payments.

This role requires strong attention to detail, excellent time management skills, and the ability to work efficiently.

Responsibilities include:

  • Preparing and raising all billing schedules
  • Generating utility schedules and following up on outstanding schedules
  • Processing internal invoicing accurately
  • Ensuring debit orders are loaded before month-end
  • Sending reminders to defaulting customers
  • Issuing letters of demand to customers with overdue accounts
  • Raising interest and debt collection fees on all overdue accounts
  • Responding to internal and external billing queries
  • Issuing accurate levy clearance figures
  • Maintaining the levy clearance exceptions schedule
  • Following up on levy clearance payments and issuing certificates
  • Monitoring outstanding property transfers at month-end
  • Loading ad hoc payments accurately
  • Ensuring recurring payments are loaded before month-end
  • Maintaining and updating the recurring payment schedule
  • Processing monthly municipal payments

Required Skills and Qualifications:

  • Completed tertiary qualification in Accounting (advantageous)
  • Experience in the property sector would be an advantage
  • Solid knowledge of financial processes, systems, and related laws

Key Requirements:

  • Ability to analyze financial data
  • Excellent analytical and abstract reasoning skills
  • Deadline oriented
  • Excellent administrative skills
  • Proven organizational skills and good time management
  • Excellent written and oral communication skills
  • Attention to detail
  • Responsible and accountable
  • Strong computer skills (Google Drive, Sheets, Docs advantageous)