Purchasing Operations Manager

7 days ago

Cape Town, Western Cape, South Africa SIGNAL HILL PRODUCTS Full time

Job Description

The Procurement Controller will provide administrative support to the procurement department at Signal Hill Products. Key responsibilities include managing and processing purchase orders, maintaining accurate records of transactions, and ensuring timely delivery of goods and services.

This role requires a detail-oriented and organized individual who can handle multiple tasks effectively. The ideal candidate possesses strong organizational skills, attention to detail, and effective communication skills.

Responsibilities
  1. Purchase Order Management:
  • Create and process purchase orders in the procurement system.
  • Verify the accuracy of orders, including item descriptions, quantities, and prices.
  • Coordinate with suppliers to confirm order receipt and delivery schedules.
  • Resolve any discrepancies or issues related to purchase orders.
Record Keeping and Documentation:
  • Maintain accurate and up-to-date records of all procurement transactions.
  • Ensure all documentation is properly filed and easily accessible.
  • Assist in preparing reports and summaries of procurement activities.
  • Utilize software tools to track inventory levels and order status.
Supplier Coordination:
  • Communicate with suppliers to ensure timely delivery.
  • Establish and maintain positive relationships with suppliers and vendors.
  • Monitor supplier performance and address any issues that arise.
Administrative Support:
  • Assist the procurement team with various administrative tasks as needed.
  • Coordinate with other departments to ensure seamless procurement operations.
  • Answer and direct phone calls, emails, and other inquiries related to procurement.
Requirements
  1. Education and Experience:
  • High school Matric or equivalent required; an associate degree in business administration or a related field is preferred.
  • CIPS qualification preferred.
  • Previous experience in procurement, supply chain, or a related field is advantageous.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and procurement software.
Preferred Skills and Competencies:
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Problem-solving skills and the ability to handle multiple tasks simultaneously.

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