Project Manager Assistant

3 days ago

Port Elizabeth, Eastern Cape, South Africa Network Recruitment Full time
Job Description

The Administrative Assistant will play a pivotal role in supporting the daily operations of our project. This includes providing logistical, administrative, and operational support to ensure the smooth functioning of the office and activities.

We are looking for a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks effectively.

The successful candidate will be responsible for scheduling meetings, mail and phone calls, as well as assisting the Operations Specialist with follow-up on project activities and progress daily.

Key Responsibilities:
  • Provide Logistics / Administrative support, booking flights and hotel venues, accommodation for meetings and workshops.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain schedules and supervise security and cleaning / maintenance vendors.
  • Supervision of the Office Cleaner and general office cleanliness.
  • Maintains the office calendar with important project and operations updates.
  • Ensure all payments such as office utility bills, accommodation etc. are made on time in coordination with Operations Specialist and F&A Officer.

Qualifications

To be considered for this position, applicants must have at least 3 years of related experience, preferably with an international or local NGO / NPO.

Applicants should also possess a Grade 12 School Certificate / Certificate in any business-related field, and proficiency with MS Office programs, including Excel and Word and other communication platforms (for example Teams, Zoom, SharePoint, etc).

Skills and Capabilities

Key Skills and Capabilities Include:
  • Proficiency with MS Office, including Excel and Word and other communication tools (i.e., Teams, Zoom, SharePoint).
  • Good organizational and interpersonal skills.
  • Strong interpersonal and communication skills.
  • Arrange meetings, book flights and accommodations, and organize workshops.
  • This could also include office supply inventory updates, vehicle movement logs, and supervision of office maintenance.
  • Coordinate payments for office utilities, accommodations, and supplies.
  • Accurate and detailed minutes of internal or external meetings, including decisions made, next steps, and responsibilities.

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