Operational Logistics Manager

7 days ago

Centurion, Gauteng, South Africa ICT Engage Full time
Job Description

Salary: $60,000 - $80,000 per annum, depending on experience.

About the Role

We are seeking an experienced Operational Logistics Manager to oversee the day-to-day management of facility operations at ICT Engage. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities
  • Facility & Equipment Management
    • Office Moves & Maintenance: Coordinate office moves, including furniture relocation, and manage any repair or maintenance needs with TSA, including blinds, air conditioning, lighting, and furniture.
    • Cleaner Supervision: Oversee cleaning staff and ensure that all cleaning supplies are regularly stocked.
    • DC Maintenance: Maintain cleanliness and functionality in the Data Center (DC), order sticky mats, and arrange regular cleaning.
    • Generator & Chiller Checks: Schedule standby personnel for generator checks and monthly chiller cleaning around the 20th of each month.
    • Printer Management: Ensure printers are operational and order cartridges as needed.
  • Logistics & Collections
    • Collection Management: Coordinate the collection of equipment from service providers, manage cancellations, and arrange grocery purchases for ICTGlobe kitchens.
    • Vehicle Management:
      • Conduct weekly vehicle inspections, reporting any damages or issues and logging inspections and odometer sheets.
      • Oversee vehicle license renewals, claims, and accident management.
      • Arrange vehicle branding with Graffiti, including scheduling technicians for vehicle drop-off and pickup.
      • Schedule vehicle servicing, coordinating with VW or Hyundai, and ensure collection and return of serviced vehicles.
    • Inventory & Stock Control
      • Monthly Stock Take: Perform monthly inventory counts in the storeroom, maintaining accurate records and updating procurement on stock levels.
      • Equipment Distribution: Issue storeroom items as requested by team members and maintain accurate records for inventory control.
      • Stationery & Equipment: Monitor stationery and equipment needs, ensuring adequate stock levels and reordering as necessary.
    • Client & Technician Coordination
      • Appointment Scheduling: Handle all Data Center (DC) appointments and coordinate with clients for access, including managing OADC scheduling and access codes.
      • Ticket Assignment: Manage Aluxium tickets for configuration, installation, and support requests, assigning tasks to the appropriate team members and technicians.
      • Technician Scheduling: Ensure technicians have required certifications (High Site, medicals) and that proper equipment and POs are in place before scheduling.
      • Client Communication: Arrange appointments with clients, communicate any delays, and provide updated schedules.
    • Administrative Duties
      • Petty Cash Management: Request and manage petty cash for minor technician expenses, maintaining accurate records.
      • Timesheet & Ticket Updates: Ensure technicians complete timesheets and update tickets, requesting any missing information as needed.
      • Subcontractor Coordination: Identify and manage subcontractors for out-of-province installations, including quoting, scheduling, and follow-up on completed work.
      • Documentation: Maintain accurate documentation for all tasks, including equipment issuance, vehicle inspections, and updates in Bookstack for completed jobs.
    • Travel & Accommodation
      • Travel Arrangements: Arrange flights, accommodations, and vehicle rentals for technicians traveling to other provinces, coordinating closely with the booking team to ensure logistics and cost-efficiency.
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