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Office Coordinator

1 week ago

Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

O'Brien Recruitment is looking for a skilled administrative professional to support our team in Cape Town's CBD. As a key member of our team, you will be responsible for providing exceptional support in various aspects of our business.

The successful candidate will possess excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment.

Responsibilities:Document Preparation:
  1. Prepare, edit, and format legal documents accurately.
  2. Manage correspondence and filing systems efficiently.
Client Support:
  1. Provide exceptional support to clients through effective communication and problem-solving.
  2. Manage client files with confidentiality and precision.
Financial Administration:
  1. Prepare and process client invoices accurately and timely.
  2. Manage billing inquiries and follow-ups effectively.
Operational Support:
  1. Coordinate office supplies and equipment to ensure seamless workflow.
  2. Oversee office operations to maintain a smooth and efficient environment.
Requirements:
  • Proven experience as a Legal Secretary or Office Administrator in a legal environment.
  • Strong organizational and multitasking skills to manage multiple priorities.
  • Excellent written and verbal communication abilities to interact with clients and colleagues.
  • Proficiency in Microsoft Office Suite and legal software to perform tasks efficiently.