Project Manager Coordinator
1 week ago
About the Role
">We are seeking a skilled and detail-oriented Senior Project Administrator to join our team at PM Connection. As a key member of our project management team, you will be responsible for coordinating various aspects of programme delivery.
">Main Responsibilities
">- ">
- Assist in managing programme budget and costs by updating the programme budget and executing monthly cost and projection reporting.">
- Coordinate PPO time capturing by ensuring that all relevant resources have booked their monthly time on PPO before month-end closure.">
- Manage account payments for various vendors.">
- Create and manage Purchase Orders for all contractors on the programme.">
- Resolve budget queries and report to Programme Manager.">
Additional Responsibilities
">- ">
- Support programme manager and project team, including managing PM diary and assisting with queries from large project team.">
- Project maintenance and updates on PPO and SharePoint, and logging of issues, dependencies & risks for reporting and managing purposes on PPO.">
- Run stand-up meetings and communicate & follow up on actions and provide regular feedback to Manager, e.g., daily stand-ups, Kanban Boards or Planner updates etc.">
- Manage a small work stream within the Programme and report on progress to workstream leads, and Programme Manager.">
- Quality Minute-taking & distribution within 48 hours (2 days).">
- Interpretation and update of Project Plans and progress updates on PPO, MS Project or Planner apps from the different project streams.">
- Accurate reporting according to standards (weekly dashboard & monthly progress reports).">
- Maintain Programme data on PPO and SharePoint.">
- Update of demand/supply for the programme on PPO.">
- Hardware/Software orders on SRS system = 5 working day SLA.">
- Coordinate issues, dependencies & risks across sub-projects.">
- Formalise Change Management process.">
- Ensure proper project completion according to administrative guidelines.">
- Update PSAMC document and follow up on deliverables.">
- Hardware/Software orders on SRS system = 5 working day SLA.">
- Coordinates project progress reporting using project management methodology.">
- Monitoring project implementation dates and follow-up with stakeholders.">
- Arrange meetings, venues, catering, equipment set up & removal. (mostly virtual)">
- Diary management: schedule & acceptance of meetings & project specific mail administration.">
- Keep birthday, telephone or any other registers updated as required by the project.">
- Create positive influence on morale of project team.">
Implementation
">- ">
- E nsure the procurement of services for the project.">
- Coordinates the workload of the resources.">
- Ensure the deliverables are tracked and that progress is reported.">
- F acilitates the development of project plans.">
- Facilitates the operations of the various Steering Committees.">
Governance
">- ">
- F ollow PMO processes.">
- Coordinate execution of the Programme in accordance with the methodology, governance & standards.">
- Completion of templates within guidelines.">
- F ollow/use standards/processes/templates/filing/archiving guidelines as indicated on SharePoint.">
Behavioural Competencies
">- ">
- Collaboration: Unlocking Winning As One spirit by focusing on a better outcome for all, achieved through partnership and an open-minded approach to everything.">
- Care: Serving with empathy and consideration, knowing that everything you do leaves a lasting impact and legacy.">
- Innovation: Always striving for continuous improvement to create value for stakeholders, society, and world.">
- Integrity: Unwavering in our pursuit to do the right thing, resolute in your commitment to what's good for all stakeholders.">
What We Offer
">Please note that if you have not heard from us within two weeks, kindly regard your application as unsuccessful.
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