HR Administrator

1 month ago

Meyerton, Gauteng, South Africa Red Ember Recruitment (PTY) Ltd Full time
Job Title: HR Administrator

Red Ember Recruitment is seeking a highly skilled and organized HR Administrator to join our team. As an HR Administrator, you will be responsible for maintaining and updating employee records, ensuring compliance with data protection regulations, and managing the filing and organization of employee documents.

Key Responsibilities:
  • Maintain and update employee records, including personal details, contracts, leave balances, attendance, and performance reviews.
  • Ensure compliance with data protection regulations when handling employee information.
  • Manage the filing and organization of employee documents, both digital and paper.
  • Assist with the recruitment process by posting job vacancies, scheduling interviews, and coordinating with candidates and hiring managers.
  • Screen resumes and conduct initial phone interviews to shortlist candidates.
  • Prepare offer letters and employment contracts for new hires.
  • Coordinate the onboarding process for new employees, including orientation, training, and documentation.
  • Ensure new hires complete all required paperwork and have access to necessary tools and systems.
  • Manage the offboarding process, including exit interviews, final pay, and retrieval of company property.
  • Support payroll processing by collecting and verifying timesheets, attendance, and other relevant data.
  • Assist in the administration of employee benefits, including enrolment, claims, and changes.
  • Respond to employee inquiries regarding payroll, benefits, and HR policies.
  • Ensure all HR activities comply with local labour laws, regulations, and company policies.
  • Assist in preparing and submitting statutory reports, such as employee tax forms and labour compliance documents.
  • Stay updated on changes in labour laws and regulations that may affect the organization.
  • Assist with PPE (Personal Protective Equipment) and HSE (Health, Safety and Environment) requirements.
  • Act as a point of contact for employees regarding HR-related queries, issues, and concerns.
  • Provide support in conflict resolution, grievance handling, and disciplinary actions.
  • Promote a positive and inclusive work environment by fostering open communication and employee engagement.
  • Coordinate training sessions, workshops, and development programs for employees.
  • Maintain records of training activities and monitor the completion of required courses.
  • Assist in identifying training needs and sourcing external training providers when necessary.
  • Prepare and maintain HR reports and metrics, such as headcount, turnover rates, and absence reports.
  • Analyse HR data to identify trends, issues, and areas for improvement.
  • Provide data-driven insights to support decision-making and strategic planning.
  • Assist in the development, communication, and enforcement of HR policies and procedures.
  • Ensure employees are aware of and adhere to company policies, including attendance, leave, and workplace conduct.
  • Update and distribute the employee handbook as needed.
  • Administrative Support.
  • Manage HR-related correspondence, emails, and communications.
  • Coordinate HR meetings, events, and other administrative tasks.
  • Support other HR functions and team members as required.
  • Assist with ad hoc duties not limited to the above as and when required.
  • Responsible for managing and ensuring that all employees under your control within the dedicated Business Unit including its assets and staff comply with all statutory and legal requirements.
  • Labour Relation Act.
  • OHS Act of 1983.
  • Basic Conditions of Employment.
  • Employment Equity Act.
  • Skills Development Act.
  • Compliance to SHEQ related applicable minimum legal and other requirements.
  • Responsible for managing and ensuring that all employees under your control maintain a high level of discipline within your business unit.
  • Manage the discipline in the operation according to the company's policies and procedures.
  • Responsible for managing and ensuring that all employees under your control adhere to the Company Code of Conduct within your business unit.
  • Demonstrate leadership skills, motivation, and conflict resolution.
  • Mentor and coach subordinates.
  • Responsible for managing and ensuring that all managers under your control train, re-train, and counseling of staff on job requirements where necessary.
  • Manage the performance of subordinates to ensure the team functions effectively.
  • Maintain a safe and reliable working environment.
  • Responsible for managing and ensuring that all managers under your control where necessary implement disciplinary policy and procedures within your business unit.

Requirements:

  • 1-3 Years experience.
  • Minimum NQF 6 or Higher- Diploma in HR Management or Degree in Human Resources (BA Psychology, BSC Psychology, BCOM etc).
  • Proven experience as an HR Administrator or in a similar role, preferably in an industrial or manufacturing environment.
  • Must be computer literate.
  • Intermediate Excel Knowledge.
  • Highly collaborative and focused.
  • Ability to use multiple systems and multitask in a fast-paced environment.
  • Provide inspired leadership for the organization.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Familiarity with HR software and tools (e.g. SAGE VIP payroll systems).
  • Knowledge of employment laws and HR best practices.
  • Confidentiality and integrity in handling sensitive information.
  • Good verbal and written communication skills for effective collaboration and reporting.
  • Attention to detail, quality orientation, and ability to work independently or as part of a team.
  • Good physical fitness and manual dexterity for handling heavy machinery and equipment.
  • Knowledge of SHEQ protocols and commitment to maintaining a safe work environment.

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